Terms & Conditions for the 2020-2021 Academic Year
Section 1: Course Registration & Cancelation
Tuition varies by class as specified in the registration system. The total cost can be paid by
credit card at the time of registration, but there are alternative payment plans available through
FACTS when registering prior to August 15. See Section 3 for details. When paying in full at
time of registration, the following cancellation & refund terms apply:
• Course cancelations made within 2 weeks of registration will receive a 100% refund, less a
$100 Admin Fee if the registration was made during the Early Registration Period. Note
also that for registrations made in August, the partial refund policy noted in the table
below will apply after August 15, even if cancelation is within two weeks of registration.
• Course cancelations made outside the “100% refund period” described above will be
subject to the partial refund policy noted in the table below.
• Tuition credits may not be used for summer school course charges.
Cancelations made prior to June 1
80% Refund (less a $100 Admin Fee if the
registration was made during the Early
Registration Period)
Cancelations made June 1 through June 30
70% Refund (less a $100 Admin Fee if the
registration was made during the Early
Registration Period)
Cancelations made July 1 through July 31
50% Refund less a $50 per course
cancellation charge
Cancelations made August 1 through
September 30
50% of the course tuition, less a $50 per
course cancellation charge, is made
available as credit against a future
enrollment for any member of the family
Notes:
1) If payment has been deferred under the Alternative
Payment Plan Option, the full balance due must be
paid in full for the family to receive the future
enrollment credit.
2) If the subsequent enrollment is for the same school
year as the withdrawal, the policy covering course
changes will apply.
Cancelations made after September 30
No refund or credit
All cancellation & withdrawal requests must be sent by email to the Registrar:
Registrar@WilsonHillAcademy.com
Note that the term “Early Registration Period” as used above refers to any registration made
using an Early Registration Access Code.
Section 2: Course Changes
• Course changes may be freely made on request prior to June 1 (preceding the school
year) at no charge.
• Course changes made on or after June 1 will incur a $50 per course admin fee.
• Course change requests received after October 15 are subject to approval by the
Registrar.
• Admin fees may be waived or reduced at the sole discretion of the WHA Registrar if
changes benefit the student as well as Wilson Hill Academy’s needs.
In the case of courses canceled by WHA, every attempt will be made to accommodate the
students in an alternate course. If WHA is not able to provide an equivalent course, any monies
paid will be refunded in full. No change fee applies to WHA course cancellations.
In the rare event that WHA must make a change to a scheduled teacher, the standard Terms and
Conditions still apply. WHA assigns teachers to classes in good faith based on commitments made
at the time the schedule is published, but situations can arise which require changes to the
originally published schedule. WHA’s commitment is to staff all classes with well-qualified
teachers should such a situation arise.
No transfer of registration from one student to another will be allowed after the start of a class.
All course & section change requests must be sent by email to the Registrar:
Registrar@WilsonHillAcademy.com
Late Enrollment: Any student enrolling in a class after the class has met will be considered to
be a Late Enrollee. Details of payments, credit for the class, etc. vary based on the class and
individual situation, but normally full payment will be expected at the time of registration.
Details are available for any given situation by contacting Wilson Hill Academy directly.
Section 3: FACTS Alternative Payment Plan Option
For those students and parents desiring a payment plan option, a 30% deposit is due upon
registration.
• Except in the case of cancelation within 2 weeks of registration and prior to June 1
(before the school year), the 30% deposit is non-refundable.
• The policies on cancellations and course changes detailed above apply to families
choosing a payment plan.
• Parents will be contacted with details on how to enroll in a FACTS automatic payment
plan that spreads the remaining payments evenly over a number of months. The first
payment is due in May 2020 (or during the month following registration if registration
takes place in May or later) and the final payment is due by December 20, 2020.
• Registrations with no valid payment plan in place will be subject to cancellation without
refund on May 15, 2020, or 30 days after registration, whichever is latest.
FACTS payment plan options and requirements.
Section 4: Student Records Fee
This is a one-time fee of $250 per student for rising 8
th
-12
th
graders. This fee is subject to a cap
of $500/family in any one year. Should a newly enrolled student cancel all classes and withdraw
before classes begin, the student services fee will be fully refundable. Once classes have begun,
there will be no refund of the fee for withdrawal either during the current school year or upon
failure to re-enroll in a future year. The fee is due upon registration, but for those choosing the
FACTS Alternative Payment Plan Option above, it will be included in the deferred payment
balance. Enrollments for new students who have not paid the Student Records Fee by July
31, 2020, or who have not included that fee in an active FACTS payment plan are subject to
cancellation.
Section 5: Summer School Registration & Cancelation
Summer School course enrollments must be paid in full at the time of registration. The following
terms apply to summer classes:
Cancelations made at least 30 days prior to
start of classes and within 1 week of
registration
80% refund
Cancelations made at least 30 days prior to
the start of classes and at least 1 week after
registration
70% refund
Cancelation requests received at least 2
business days, but within 30 days, prior to
the start of classes
50% credit toward any outstanding FACTS
balance or to a future enrollment for any
member of the family.
Section 6: Consent to Photo Usage
By registering for courses at Wilson Hill Academy, you agree with and give consent and assent to
the following statement:
I understand my child may be photographed or filmed during live classes or as a natural
part of field trips or school activities and community gatherings such as LINK, and that
Wilson Hill Academy may use these images in communications or publications
including the WHA website, newsletters, the WHA Facebook page, Twitter, etc. From
time to time, live class archives or portions of those archives may be provided to
potential customers as part of marketing the school. A student’s full name will not be
posted alongside a photograph or on a video that is used for external viewing without the
explicit permission of a parent or guardian.
Section 7: General Requirements & Expectations
Technology: Parents agree to provide an appropriate technology environment for class
participation. In general, each student will need the following:
• Windows PC or Mac computer with the most recent version of a browser (Safari, Firefox,
Chrome, Internet Explorer, etc.) or a tablet with the appropriate Adobe, Canvas and
Zoom apps installed
• Microphone and speakers (built-in or USB headset); A headset with a microphone is
recommended for better audio quality
• Webcam
• Internet connection (broadband is best)
Visit Adobe Connect support
1
and/or Zoom support
2
for assistance in determining whether your
environment meets the requirements above. Refunds will not be granted based on inadequacy of
the technology environment.
Prerequisites: By registering for courses at Wilson Hill Academy, parents or guardians are
representing their students as having completed all pre-requisite work as expressly stated or
implicitly included in the course descriptions. Where it becomes obvious that the student is
placed in an incorrect level, course changes will be allowed but the change fee structure
described above will apply. Refunds will not be granted based on lack of student preparation or
readiness for the class material.
Discipline & Behavior: By registering for courses at Wilson Hill Academy, parents or guardians
affirm that both they and their students have read and agree to be held to the following
standards:
o Discussion is encouraged, but normal consideration for others is expected. This includes
refraining from interruptions and ensuring that discussions are germane to the topic at
hand. Chat facilities are intended to enhance class participation and should not be used
in a manner that becomes a distraction for the student or others. The teacher has the
final say on this topic.
o Parents should ensure that students have a quiet space available for class attendance and
participation. Consistent background noise or music is not permitted.
o Students, Parents, and Auditors may not share passwords, logins, course materials, live
class sessions or class archives with anyone without express written permission from
Wilson Hill Academy.
o Teachers are prohibited from establishing outside social media connections with
students, and students are discouraged from establishing any kind of communication with
teachers apart from the Canvas messaging system.
o Students will comply with guidelines and standards contained in the Student Handbook as
it may be revised from time to time.
o Parents, students and WHA employees are expected to follow Biblical behavior standards
at all times.
Students may be expelled without refund for inappropriate behavior in the classroom or for
inappropriate behavior outside the classroom using contact information from any Wilson Hill
Academy system.
January 21, 2020
1
https://helpx.adobe.com/adobe-connect/tech-specs.html#c95client
2
https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux
