Microsoft Word - 2024-25 Oxford College Student Dining Agreement

Residential

Dining Agreement

2024-2025

Updated 4/29/2024 v2

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2024-25 OXFORD DINING MEAL PLANS

PLEASE REVIEW THE FOLLOWING INFORMATION CAREFULLY AS TERMS CHANGE FROM YEAR TO YEAR.

A Residential Dining plan is mandatory for all students residing at Oxford College.

o First-year students are required to choose Oxford Plan A.

o Second-year students may choose Oxford Plan A, B or C.

o Plan D is reserved for commuter students only. Students living off-campus may elect any one of the four plans

offered.

Students who have not selected a meal plan by July 31, 2024 at 11:59:59 pm will be automatically enrolled in plan A. To

change your plan after this date go to MyHousing or send an email to oxf[email protected].

OXFORD DINING PLANS

2024-24 ACADEMIC YEAR

WHO MAY CHOOSE PLAN DESCRIPTION

COST PER

SEMESTER

Oxford – Plan A

Mandatory for first-year

residential students

Open to 2

year students and

commuters

Unlimited Meal Plan, Meal Exchange

Includes $150 Dooley Dollars

 One dining hall entry or meal swipe at

JFK or Oxpresso per hour

 Includes 4 guest passes for meals at the

Oxford residential dining hall. Must

accompany guest.

$4205

Oxford – Plan B

Open to 2

year students and

commuter

Block 225, Meal Exchange

Includes $125 Dooley Dollars

 225 dining hall entries or meal swipes

at JFK or Oxpresso per semester

 Average 15 meals per week

$3635

Oxford – Plan C

Open to 2

year students and

commuters

Block 150, Meal Exchange

Includes $200 Dooley Dollars

 150 dining hall entries or meal swipes

at JFK or Oxpresso per semester

 Average 10 meals per week

$2761

Oxford – Plan D Commuter students only

Block 50, Meal Exchange

Includes $75 Dooley Dollars

 50 dining hall entries or meal swipes at

JFK or Oxpresso per semester

 Average of 3.3 meals per week

$1078

 You are purchasing a residential dining plan. Emory has two Residential Dining facilities – the Oxford Dining Hall and

Dobbs Common Table.

 All prices and criteria are on a per semester basis.

 Dining Plans are loaded onto your EmoryCard ID.

 Dining plan participants must swipe their EmoryCard to enter the Oxford Dining Hall or to purchase a meal exchange.

 A meal exchange is a specified menu combination, offered at a retail dining location, that can be obtained by using a

residential dining meal swipe.

 Halal, made without gluten, vegan, and vegetarian options will be offered at each meal.

 The Oxford Dining Hall is peanut, tree nut, and shellfish-free.

 Students are advised to sign up for menu mail and view the dining menus online prior to arrival.

SAFETY AND SANITATION

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Oxford Dining will always ensure the highest standards of safety and sanitation. Our priority is to protect the well-being of all

members of our community and campus visitors.

 Guests are asked to sanitize hands upon entering any campus dining location; touch-free hand sanitizer stations are

available throughout all dining facilities.

 Masks are currently optional inside the Oxford Dining Hall. Should health indicators change, or heightened risks emerge,

indoor masking requirements may be reinstated. Anyone who needs to or prefers to wear a mask is encouraged to do

so. Please visit the EmoryForward masking page for the most up-to-date masking policy at Emory.

 Please visit the EmoryForward website for the most up-to-date information surrounding Emory’s COVID response.

PLAN TERMS

 All 2024-2025 Oxford College meal plans begin with lunch at 11 a.m. on Friday, August 17, 2024 (first-year move-in) and

end at after lunch on Saturday, May 10, 2025 (Commencement). Please see the dining calendar at the end of this

agreement.

 Residential dining meal plan provides access to the Oxford Café (Residential Dining Hall) during regular hours of

operation. Dooley Dollars are provided as a convenience and are intended for use at Oxford’s retail locations (Oxpresso

and OFK), for pop-up experiences like Friday Night Bites and Murdy Monday’s, as well as for use at special events like

‘cue on the Quad. Additional Dooley Dollars can be added to your dining plan at any time during the semester.

 Dining Plans are tax exempt. As such, they are nontransferable and for the plan holder ONLY. Any attempt to

fraudulently use the meal membership of another student will result in disciplinary action against all parties.

 The dining calendar, facility hours, and menus for all Oxford Dining locations shall be posted on the Emory Oxford Bon

Appetit website https://emoryoxford.cafebonappetit.com/

 The dining plan does not cover holidays or breaks when the Residence Halls are typically closed. Dooley Dollars are

accepted during breaks if the facility is open.

 Meal swipes are not meal period specific, however, students with an unlimited meal plan may only use one (1) meal

swipe at a time and must wait at least one (1) hour between swipes.

 For Oxford Plan A, four guest passes to the Oxford Café (Residential dining hall) are included with your plan. You must

notify the cashier that you’d like to use a guest swipe. Guest swipes are not valid at OFK, Oxpresso, or for special events.

Plans B, C, and D do not include guest passes. An additional meal swipe may be used for guests, however, you will need

to notify the cashier prior to swiping your card for the guest entry.

 For all plans, the Dining Plan week begins on Friday at 12:00 am and runs through Thursday 11:59pm.

 Unused meal swipes will expire at the end of each semester.

 For Oxford Plan D only, any remaining dining hall entries/meal swipes left over at the end of the fall semester will be

added to the swipes you receive for the spring. Unused meal swipes expire at the end of each academic year.

 All meal plan charges are billed to the student’s OPUS account each semester. Meal plan costs for the Fall

semester will be submitted to Student Financial Services in August; Spring Semester meal plan costs are submitted in

December.

 The meal plan contract remains in effect for the entire academic year.

 Emory University reserves the right to change the terms of this agreement at any time without notice.

DOOLEY DOLLARS

Dooley Dollars are an enhancement to your meal plan giving you the opportunity to try one of our retail dining locations

(Oxpresso and OFK) or to participate in special Oxford dining events without any added out-of-pocket expense.

 Dooley Dollars have no cash value and are not refundable. Dooley Dollars will not affect your meal plan cost or

OPUS balance due.

 Dooley Dollars are used on a declining balance basis and work like a debit account on your EmoryCard. Purchases

are automatically deducted from the balance in your account.

 You automatically receive a 5% discount at any Emory or Oxford Dining location when using Dooley Dollars for the

purchase of food items.

 Dooley Dollars are also free of sales tax, resulting in an additional 7% discount.

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 Dooley Dollars will roll over from the fall semester to the spring semester, but not from one academic year to

another.

 You may purchase additional Dooley Dollars, in increments of $25, at any time during the academic year via the

MyHousing website.

 Dooley Dollars can be used to make purchases at Oxpresso, Oxford Family Kitchen (OFK), for special dining events

hosted by Oxford Dining, at the Costa Coffee vending machine located in the JRC, or at any Emory Dining location.

 While on the Atlanta campus you may use your Dooley Dollars at any Emory Dining retail location or at the DCT.

 Dooley Dollars may only be used for the purchase of edible items.

 Dooley Dollars are not accepted at the Bookstore.

 Dooley Dollar balances unused by commencement are forfeited and are non-refundable.

DINING ON THE ATLANTA CAMPUS WITH THE OXFORD DINING PLAN

 While on the Emory University Atlanta campus, you may use your meal plan for residential dining offered via the

Dobbs Common Table (the “DCT”) in the Emory Student Center. You may also use a meal swipe for a Meal

Exchange, wherever offered. Meal Exchange is a specified menu combination that can be obtained by using a

residential dining meal swipe.

 For information on Dining offered on the Atlanta campus go to http://www.emory.edu/dining/dining_plans.php.

 You may also use your Dooley Dollars for the purchase of edible items at any on-campus food service location.

EMORY IDENTIFICATION – EMORYCARD

 Dining Plans are accessed with the EmoryCard. Participants must present their EmoryCard to gain entry into the

Oxford Dining Hall, for meal exchange at OFK or Oxpresso, or to access residential dining or meal exchange on the

Atlanta campus.

 You are responsible for the safekeeping of your EmoryCard. If lost or stolen you may go to the EmoryCard web page

to deactivate your card and request a new one. A replacement EmoryCard may be picked up in Seney Hall room

107 between the hours of 9:00 am and 4:00 pm, Monday through Friday.

 The replacement fee for a new EmoryCard is $30.00.

 Access the EmoryCard web page at https://www.emorycard.emory.edu/OneWeb/Account/LogOn

CHANGING YOUR DINING PLAN (all dates are subject to change, please refer to the deadlines posted in MyHousing)

 Fall Semester participants have until Wednesday, July 31, 2024 to change their plan for it to be posted to Fall Pre-

Term Billing. You will have until Friday, September 6, 2024 to make any final changes in MyHousing for the Fall

Semester.

 Spring Semester participants have until Friday, November 15 to change their plan for it to be posted to Spring Pre-

Term EARLY Billing and Monday, January 13, 2025 to make any final changes in MyHousing for the Spring Semester.

 Students are allowed one (1) change to their meal plan each semester.

 Changes should be made within the MyHousing portal, whenever possible. MyHousing can be accessed at

https://myhousing.emory.edu/security/login_student_local.cfm.

 For changes outside of MyHousing or for questions regarding your dining plans, please email

OxfordDining@emory.edu; Emails must include your name and 7-digit Student ID number along with the specifics

of your question or change request.

ALLERGIES OR SPECIAL DIETARY NEEDS

 Students with special dietary needs are encouraged to contact Oxford Dining’s Resident Dietitian, Jessica Perry

(jessica.perry@cafebonappetit.com), in advance of their arrival on campus to develop a plan to meet his or her

individualized dietary needs.

 Students are also encouraged to contact the general manager or executive chef for Oxford Dining to discuss any

nutrition concerns they might have.

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 The Department of Accessibility Services (DAS) is also available to assist student’s with more severe allergies where

a dining accommodation might be necessary. If you feel you have a medical need please follow the instructions

provided on the DAS website.

DINING PLAN EXEMPTION

 All students residing at Oxford College are required to enroll in one of Oxford’s meal plans.

 Accommodations for dining and exceptions to the dining policies and requirements are considered on a case-by-

case basis. Exemptions requested by the Department of Accessibility Services (DAS) are generally the only

exemptions that will be granted.

 Students wishing to apply for a meal plan exemption or other dining accommodation, must register with DAS, who is

part of the Office of Equity and Inclusion at: http://accessibility.emory.edu/students/index.html DAS assists

qualified students with obtaining a variety of services and ensures that all matters of equal access, reasonable

accommodation, and compliance are properly addressed.

 Medical appeals are the only type of appeals guaranteed by DAS for dining accommodations and must clearly show

why the student is medically unable to eat the food provided by Oxford Dining.

 All DAS Verification forms can be found at http://accessibility.emory.edu/students/new-to-oas/forms.html

 If your medical appeal is approved, DAS will notify the Director of Auxiliary Operations for Oxford College, who

oversees the Oxford Dining program. The Director of Auxiliary Operations will update your dining plan and request

any updates needed to the charges on your OPUS account.

 Medical appeals are only valid during the academic year in which it is granted. Those granted a medical appeal must

reapply for each academic year.

WITHDRAWALS

 Students withdrawing from Oxford may be eligible for a dining refund.

 Refunds for meal plans are prorated on the date of withdrawal/termination as provided by enrollment services.

 Meal swipes are prorated on a daily rate basis.

 To properly withdraw from a dining plan, students should send an email from their Emory email account to

OxfordDining@emory.edu. Emails must include your name, Student ID number, and a written request in the

message. Once the request has been completed the student will receive a confirmation email to their Emory

account.

IN CASE OF ILLNESS

 If Oxford College Student Health Services has placed you in quarantine or recommended that you isolate for a

period of time, they will contact us and provide your name, a start date, and an end date for your isolation

period. During this time, you can ask your RA, roommate, or another proxy to pack a to-go meal from the Oxford

Dining Hall on your behalf.

o You can look at the day's menu, in advance, and let them know what you'd like

o For the safety and security of your EmoryCard, please do not allow someone else to use your EmoryCard

o To pick up your meals, your proxy will simply notify the cashier that they are picking up a meal for

you. They will provide their name & student ID# on the sheet provided to them by the cashier and we will

log the date & meal being picked up (i.e. breakfast, lunch, or dinner.)

o At the end of the week or the end of your isolation period, whichever comes first, your meal plan will be

charged for each of the meals that were picked up on your behalf.

 For non-COVID-related illnesses, when you are just feeling too ill to make it to the dining hall, please contact your RA

or RLC. The RLC for your residence hall will then send us your name and student ID# and work with you to arrange

for a roommate, friend, or another proxy to pack a to-go meal on your behalf. They do not need your Emory

Card. Your meal plan will be charged for any meals picked up on your behalf as authorized by your RLC.

FEEDBACK AND SUGGESTIONS

 We welcome your feedback and suggestions about the dining program at Oxford College.

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 Submit a SPEAK UP form. Please go to www.oxford.emory.edu/diningspeakup.

o Utilizing the SpeakUp! form ensures that your feedback reaches the right stakeholders at Oxford and allows

us to track the feedback received and request changes and improvements in the dining program

accordingly.

 Submit at comment or suggestion to the Oxford Dining team’s Zingle platform.

o Text your comment or suggestion to 678-201-1178

o Students will receive feedback directly from the dining team

o Zingle allows Oxford Dining to track all comments and responses ensuring that every comment is seen and

all suggestions are considered.

MISCELLANEOUS

 Appropriate footwear must be worn inside all Emory dining facilities.

 The Oxpresso Café, located in the Oxford Library, and the Oxford Family Kitchen, located in the OSC, are

not residential dining locations. Dooley Dollars are provided with each meal plan and are intended for

use at these locations. A meal exchange period is scheduled at these locations as an added convenience.

Meal exchange periods will not be extended for any reason.

ESA’S AND SERVICE ANIMALS

 All ESA’s and Service animals must be registered with the Emory Department of Accessibility Services.

o DAS will notify Oxford Dining when students have been approved with an ESA or service animal

o Absent a specific accommodation granted by DAS on a case-supported basis, ESA’s are not allowed in the

Oxford Dining Hall

 Handlers of Service Animals and ESAs (and trainers of Service Animals, if applicable) must agree to abide by each of

the terms set forth in the Department of Accessibility Service’s policy regarding Animals in Campus Facilities

FOLLOW OXFORD DINING ON FACEBOOK

 https://www.facebook.com/OxfordDining

POINTS OF CONTACT

 To make changes to your meal plan or for questions, comments, or concerns about the meal plans offered at Oxford

College send an email to OxfordDining@emory.edu with your name, 7-digit student number, and the specifics of

the request

 For menu suggestions, requests, kudos, complaints, or any other feedback concerning the Oxford Dining program,

please use Oxford’s Speak Up form: www.oxford.emory.edu/diningspeakup

 To send comments directly to the Dining team send a text to the Oxford Dining Zingle platform at 678-201-1178

 To speak with the general manager or executive chef for Oxford Dining please fill out this contact form.

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OXFORD DINING HOURS OF OPERATION: FY 2024-2025

 All hours are subject to change. Please refer to the Emory Oxford Bon Appetit website for the most up-to-date information -

https://emoryoxford.cafebonappetit.com/

 Your meal plan provides access to the Oxford Café (Oxford Residential Dining Hall). Dining retail locations (Oxpresso and OFK) offer a

meal exchange time when your residential dining meal swipe will be accepted as form of payment in lieu of Dooley Dollars. All

locations accept Dooley Dollars, Eagle Dollars, debit, and credit.

RESIDENTIAL DINING HOURS OF OPERATION

OXFORD DINING HALL (OXFORD CAFÉ)

Students with an unlimited meal plan are generally limited to one residential meal swipe per hour, regardless of location.

 Monday through Friday

o Continental Breakfast 6:00am-7:00am

 waffles, bagels and breads with condiments, pastries, fruit, cold & hot cereals

o Breakfast 7:00am-10:00am

 add omelet station and breakfast classics

o Continental Breakfast 10:00am-11:00am

 waffles, bagels and breads with condiments, pastries, fruit, cold & hot cereals

o Lunch 11:00am-3:00pm

 All stations - classics, grill, herbivore, salad bar, pizza, pasta, soups, deli, dessert

o Light Lunch 3:00pm-5:00pm

 pizza, pasta, deli, soup, salad bar

o Dinner 5:00pm-8:00pm

 All stations - classics, grill, herbivore, salad bar, pizza, pasta, soups, deli, dessert

 Saturday:

o Continental Breakfast 7:00am-8:00am

o Breakfast 8:00am-10:00am

o Continental Breakfast 10:00am-11:00am

o Brunch 11:00am-2:00pm

 waffles, bagels and breads with condiments, salad bar, breakfast classics with lunch options, omelet station,

carving station, dessert

o Light Lunch 2:00pm-5:00pm

o Dinner 5:00pm-8:00pm

 Sunday:

o Continental Breakfast 7:00am-8:00am

o Breakfast 8:00am-10:00am

o Brunch 10:00am-2:00pm

 waffles, bagels and breads with condiments, salad bar, breakfast classics with lunch options, omelet station,

carving station, dessert

o Light Lunch 2:00pm-5:00pm

o Dinner 5:00pm-8:00pm

RETAIL DINING HOURS OF OPERATION

OXPRESSO CAFÉ

Located inside the Oxford Library, not a residential dining location. Accepts Dooley Dollars, Eagle Dollars, credit or debit.

Monday – Friday

o 8:00am – 3:00pm (serving breakfast all day)

o Meal plan meal swipe accepted for meal exchange 8:00am – 10:00am

Saturday & Sunday

o 8:30am – 11:00am

o Meal plan meal swipe accepted for meal exchange 8:00am – 10:00am

OXFORD FAMILY KITCHEN

Located inside the Oxford Student Center, not a residential dining location. Accepts Dooley Dollars, Eagle Dollars, credit or debit.

Monday - Thursday

o 12:00pm – 12:00am

o Meal plan meal swipe accepted for meal exchange 12:00pm – 2:00pm

Friday

o 12:00pm – 5:00pm

o Meal plan meal swipe accepted for meal exchange 12:00pm – 2:00pm

Saturday

o Closed

Sunday

o 7:00pm – 12:00am

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OXFORD DINING OPERATING CALENDARS: FY 2024-2025

v.2 - updated 4.28.2024

FALL 2024 RESIDENTIAL DINING RETAIL DINING OPERATIONS

Date Day Event Oxford Dining Hall Oxford Family Kitchen Oxpresso Café

17-Aug-24 Saturday Fall Start Board Plan opens with lunch at 11a Closed Closed

23-Aug-24 Friday First-years move-in First-years move-in*(Friday before classes) Closed Closed

26-Aug-24 Monday Returning students Returning students move-in* Opens for Fall at 12 pm Opens for Fall at 8:30 am

28-Aug-24 Wednesday Classes Begin Welcome back event

2-Sep-24 Monday Labor Day Weekend hours - opens 7a Closed for Labor Day Closed for Labor Day

14-Oct-24 Monday Fall Break Weekend hours - opens 7a Closed for Fall Break Closed for Fall Break

15-Oct-24 Tuesday Fall Break Weekend hours - opens 7a Closed for Fall Break Closed for Fall Break

27-Nov-24 Wednesday Thanksgiving Break Closes at 10a thru Sunday, 1-Dec Closed for Thanksgiving Closed for Thanksgiving

1-Dec-24 Sunday Thanksgiving Break Re-opens at 5p for dinner Closed for Thanksgiving Closed for Thanksgiving

2-Dec-24 Monday Re-open after Break Resume regular hours

Re-opens at 12 pm,

regular hours

Re-opens at 8:30 am,

regular hours

10-Dec-24 Tuesday Pancake Breakfast Closes at 7p. Re-opens 9-11:30p.

Closes at 10p thru first

day of class - Spring

Closes at 3p thru first day

of class - Spring

19-Dec-24 Thursday Winter Break Closes at 10a thru January 2025 Closed Closed

Spring 2025 RESIDENTIAL DINING RETAIL DINING OPERATIONS

Date Day Event Oxford Dining Hall Oxford Family Kitchen Oxpresso Café

10-Jan-25 Friday Spring Start Move-in Opens at 11a for Lunch Closed Closed

11-Jan-25 Saturday Returning students Second-years return to campus* Closed Closed

12-Jan-25 Sunday Returning students First-years return to campus* Closed Closed

14-Jan-25 Tuesday Classes Begin Welcome back event Opens for Spring at 12p Opens for Spring at 8:30a

20-Jan-25 Monday MLK Holiday Weekend hours - opens 7a Closed for MLK Holiday Closed for MLK Holiday

8-Mar-25 Saturday Spring Break Closes at 10 am thru Saturday, Mar 16 Closed for Spring Break Closed for Spring Break

16-Mar-25 Sunday Spring Break Re-opens at 2 pm with lunch Closed for Spring Break Closed for Spring Break

17-Mar-25 Monday Re-open after break Resume regular hours

Re-opens at 12 pm,

regular hours

Re-opens at 8:30 am,

regular hours

28-Apr-25 Monday Pancake Breakfast Closes at 7p. Re-opens 9-11:30p.

Closes at 10p until first

day of class - Fall

Closes at 3p until first day

of class - Fall

2-May-25 Friday Commencement Closes after lunch 1p thru August 2025 Closed Closed

*All move in dates are subject to change. Please see Oxford Housing website for most current information.