IEEE SA STANDARDS BOARD OPERATIONS MANUAL 2024
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Whenever an individual is aware that the ownership of his or her affiliation(s) may be material to the process, or
when the Standards Committee or the IEEE SA Standards Board requests, that individual shall also declare the
"ultimate parent entity" of their affiliation(s). The ultimate parent entity is an entity that directly or indirectly,
through one or more intermediaries, controls the entity identified as the individual's affiliation. For the purposes of
this definition, the term "control" and its derivatives, with respect to for-profit entities, means the legal, beneficial or
equitable ownership, directly or indirectly, of more than fifty percent (50%) of the capital stock (or other ownership
interest, if not a corporation) of an entity ordinarily having voting rights. "Control" and its derivatives, with respect
to nonprofit entities, means the power to elect or appoint more than fifty percent (50%) of the Board of Directors of
an entity.
5.1.2.4 Nondisclosure and false or misleading disclosure
A participant who fails to disclose all affiliation(s) shall not accrue any participant rights, including rights of or
towards voting membership or ballot participation, until such disclosures have been made. Failure to disclose
affiliation(s), or materially false or misleading disclosure of affiliation, shall result in loss of membership or
balloting privileges, and may also result in loss of other participation privileges within the IEEE SA for such
participants and any affiliated entities.
The Working Group should review the adequacy of disclosures. If a Working Group Chair becomes aware of a
participant who provides potentially false or misleading disclosure, the participant shall be notified and requested to clarify the
disputed affiliation. If the participant continues to provide potentially false or misleading disclosure, or fails to
provide the requested clarification, the Working Group Chair shall notify the Standards Committee.
The Standards Committee of the project shall, when notified by the Working Group Chair or when appropriate,
review the adequacy of disclosures. If the Standards Committee deems the disputed affiliation inadequate, then the
participant shall be notified that, unless addressed, the Standards Committee will submit the disputed affiliation and
recommended corrective action(s) to the Secretary of the IEEE SA Standards Board for review by the IEEE SA
Standards Conduct Committee.
During Standards Association balloting, if a potentially false or misleading disclosure of affiliation is identified, the
Standards Committee, Working Group Chair, or ballot designee shall notify the participant in the Standards
Association ballot and request that the participant clarify the disputed affiliation. If the participant continues to
provide potentially false or misleading disclosure, or fails to provide the requested clarification, the Standards
Committee, Working Group Chair, or ballot designee shall submit the disputed affiliation and corrective action(s)
recommended by the Standards Committee to the Secretary of the IEEE SA Standards Board for review by the IEEE
SA Standards Conduct Committee (see subclause 6.6.1 of the IEEE Standards Association Operations Manual for
details regarding the IEEE SA Standards Conduct Committee).
5.1.3 Statements to external bodies, and political and legislative activity
Each Standards Committee shall have policies and procedures in place concerning the creation and handling of
public statements prior to sending any such statements in any format to any body other than the IEEE Standards
Association. These procedures should state a means for developing and approving Standards Committee statements
and a methodology for presentation of those statements. These procedures shall also conform both to the rules in
Section 15 of the IEEE Policies and to the IEEE SA procedures as administered by the IEEE SA Board of
Governors (BOG) and set forth in subclause 6.5 of the IEEE Standards Association Operations Manual.
Each statement shall clearly identify the group creating this statement in its opening paragraph, and shall include in
that paragraph, or a footnote thereto, the exact sentence that “this document solely represents the views of name of
group and does not necessarily represent a position of either the IEEE or the IEEE Standards Association.” If the
public statement addresses safety, that statement shall be reviewed and approved in writing by IEEE legal counsel
prior to issuance.
Upon issuance of all such public statements, electronic copies shall be sent to the Secretary of the IEEE SA