DO NOT REMOVE OR MODIFY FOOTER 9
Baseline Policies and Procedures for Standards Development – WGs - Individual
IEEE-SA Standards Board Approved December 2015
A Working Group roster is a vital aspect of standards development. It serves as a record of
voting members and members in the Working Group and is an initial tool if an issue of
indemnification arises during the process of standards development.
The Secretary shall make reasonable efforts to maintain a current Working Group roster. The
roster shall include at least the following:
a) Title of the Sponsor and its designation.
b) Title of the Working Group and its designation.
c) Officers: Chair, Vice-Chair and Secretary.
d) Members: for each, include name, email address, affiliation, and status (e.g., voting
member, member, etc.).
All Working Group members are required to review their information contained in the roster
following each meeting they attend. If a Working Group meets only virtually, it shall determine a
schedule to check the accuracy of the roster periodically.
A copy of the Working Group roster shall be supplied to the IEEE-SA at least annually by a
Working Group officer or designee. Due to privacy concerns, the roster shall not be distributed,
except to the IEEE-SA staff, IEEE-SA Board of Governors and IEEE-SA Standards Board,
unless everybody on the roster has submitted their written approval for such distribution.
4.4 Working Group Membership Public List
A Working Group officer or designee shall maintain a current and accurate membership list. The
membership list can be posted on the Working Group web site and can be publicly distributed.
The membership list shall be limited to the following:
a) Title of the Working Group and its designation.
b) Scope of the Working Group.
c) Officers: Chair, Vice-Chair and Secretary.
d) Members: for all, name, affiliation.
5.0 Subgroups of the Working Group
The Working Group may, from time to time, form subgroups for the conduct of its business.
Voting Membership in the subgroup is granted to any participant of the Working Group. Such
formation shall be explicitly noted in the meeting minutes. At the time of formation, the Working
Group shall determine the scope and duties delegated to the subgroup, and may decide to allow
participation of persons who are not Working Group members and specify the terms and