EGU General Assembly First Timers’ Guide – Page 3
The EGU 2016 mobile app will be available a few days prior to the General Assembly. You will be
able to download it by scanning the QR code available at the General Assembly website or by going
directly to app.egu2016.eu on your mobile device. You will be directed to the version of the EGU
2016 app for your particular smartphone, which you can download for free. The General Assembly
app can be used to browse and search the meeting programme, select presentations to be added
to your own personal programme, and nd out more about the General Assembly on Twitter. More
information about the app, and how to use it, can be found on the EGU blog (an updated post for
the 2016 app will be available nearer the time of the conference).
Another good source of information at the General Assembly is the daily 2-page newsletter EGU
Today, which highlights sessions and events at the meeting and is distributed to participants each
day of the week. Pick up a copy on your way into the ACV, or check the latest issue, which will be
available online closer to the Assembly.
Before arriving: abstracts, travel support, registration
Submitting an abstract
Abstracts should be short (100–500 words), clear, concise and written in English. They should not
include any gures or tables. When writing an abstract, any mathematical symbols and equations
you wish to include must be typed in, and you should make sure you use metric units. Before
submission, we recommend that you carefully compile and thoroughly check your abstract, par-
ticularly with regards to the list of authors, to avoid any last-minute changes. Abstracts can be
presented either as a poster, oral, or during a PICO (Presenting Interactive COntent) session, by the
author or one of the co-authors. Upon submission, you must designate a specic session for each
abstract. Online guidelines are available on the EGU 2016 website. This year, the deadline for the
receipt of abstracts is 13 January, 13:00 CET.
• Use a text editor of your choice to compile your abstract: title, author(s), aliation(s) of
author(s), and abstract text. Your abstract text should have 100–500 words;
• Browse through the session programme (called ‘Call-for-abstracts’ prior to the abstract
deadline) and select the session of your interest;
• Use the Abstract Submission link at the respective session. Please keep in mind that sub-
mission of the same abstract to more than one session is not allowed. Duplicates will be
rejected;
• You will be asked to log in to the Copernicus Oce Meeting Organizer. Use your account
data or create a new account;
• Fill in the submittal information about title, author(s), and aliation(s) of author(s);
• Choose between plain text, LaTeX or Word content with regard to the abstract text;
• Copy-and-paste your information into the form or download and use the Word template;
• Select your preference for poster presentation or for oral presentation (see the rst author
rule).
*
However, there is no guarantee that an oral preference can be realised. If a session is
identied as a PICO session, the oral/poster preference cannot be selected;
• Accept the licence & copyright agreement and proceed to the abstract preview;
• Check the generated PDF le of your edited and formatted abstract;
• If the conversion of your abstract fails, please specify your problems and Copernicus
(egu2016@copernicus.org) will then take care of them;
* First Author Rule: regarding the oral preference, you are allowed as rst author to submit either one regular abstract plus one abstract solicited by a
convener, or two solicited abstracts. Further abstracts have to be submitted as a poster. If you submit to a session belonging to the programme group
EOS, you are allowed as rst author to submit one more abstract with an oral preference (three in total).