Office for Employee Relations 2014
also needs to specify suggestions to correct the deficiencies and to bring performance to a satisfactory
level. This is the area of the assessment process that most often comes under attack. However, complete
and accurate information will sustain most critical reviews of the administrator's explanation of the
performance deficiencies.
Good example of Explanation of the performance deficiencies #1:
The dimension of "QUANTITY OF WORK” has been defined as follows:
Quantity of Work
Satisfactory performance is characterized by the accomplishment of essential job tasks which have been
set or which are expected for the position. Quantity of work may be measured in the completion of
specific numbers of tasks on a routine basis, or the completion of specific tasks to which the individual
has been assigned, and may include the completion of tasks within specific timeframes. Quantity of work
may also be measured by time-on-task behavior during work hours, as opposed to non-work-related or
social activities.
As of this date in the school year, you have missed the payroll deadline on five (5) occasions, which has
resulted in our school requesting assistance from the Office for Finance Services. On two (2) occasions,
your delay in submitting payroll has resulted in employees not being paid timely and properly.
On (Date) I gave you a copy of the evaluation instrument and an explanation of what was satisfactory
performance in the area of quality of work. I have spoken to you on a number of occasions about your
absences last school year as well, specifically on _____, ______ and _______, and have given you
written reminders about what constitutes satisfactory performance in the area of quantity of work. I
pointed out to you the importance of completing your work in a timely manner and if not to notify
administration immediately, and informed you that if your performance did not improve you might
receive an unsatisfactory evaluation.
Good example of Explanation of the performance deficiencies #2:
Since our meeting on ________, I met with you on the following dates to discuss concerns with
planning:
On (date) - Lesson plans are not being completed appropriately. When plans are returned to you for
correction and specific direction from administration, you are to make such corrections. Your lesson
plans dated _______, were returned to you with written notes for improvement. Administration noted
that you needed more objective areas covered, six specific content areas needed to be covered, and
activities were unbalanced and without enough variety. On _______, your plans were returned to you
with specific notations that you were using inappropriate objectives as well as too much time on
______. Both plans had a specific direction for you to correct the deficiencies and return them. You
failed to follow through on this.
On (date) - Your plans lack enrichment and do not meet the needs of your students. You continue to
discard direct requests to revise your plans from your administration. Your plans were returned to you
for the week of ___________. I noted on the lesson plan check sheet that you were to delete one activity
that was done the day before, there were no samples for children, you did not have the necessary
equipment on hand, and you needed to prepare an activity noted by _______. In addition, you had an
activity with no written instruction for completing the activity in the plan. On ________, your plans
were again returned with specific corrections and notations for additional activities, appropriate
supplies needed and repetitive activities. You were told to correct and return these plans. You were
asked two times by __________for the corrections and you failed to provide them.