Blooming Hill Farm
2024 Wedding Guide
Table of Contents
FAQ
Coordination & Planning
The Tasting
Menu
Vendors
Vendors: Band
Vendors: Photographers
Vendors: Florist
Rentals
What is Included in Venue Fee
What Decor Does BHF Provide
Decor Set Up
Ceremony
Rehearsals & Afterparties
Finalizing the Details: 3 months out
Finalizing the Details: 1 month out
Sample Floor Plan (Tent)
RECOMMENDED VENDORS
Photographers
Floral Design & Decor
Music & Entertainment
Hair & Make Up
Desserts & Cakes
Officiants
Bed & Breakfasts
AirBnBs
Larger Hotels
Rehearsal Dinners & Welcome Parties
Things to Do
Afterparties & Late Night Bars
Brunch
Local Transportation
Transportation from NYC
Coordination & Planning
Do I have to hire a day of coordinator?
Unlike most wedding venues, Blooming Hill has a dedicated event team who will work with you from start to finish to
plan and execute your wedding. Our event coordination services include day of coordination, therefore, we do not
require you to hire any outside planner. That being said, if you would like some extra help with planning some of your
off-site wedding coordination (such as booking hotels, transportation, hair & makeup, etc.)
you are welcome to hire an outside planner!
What’s the difference between an outside event planner and Blooming Hill Event Planners?
Outside wedding planners will help plan all aspects of your wedding day including hiring outside vendors, guest
management, and booking lodging/shuttles. While Blooming Hill coordinators will make recommendations and
provide guidance in all of these areas, we are not directly involved in their process & management.
Blooming Hill coordinators will help you plan for all aspects of your wedding that will take place on-site. We will also
manage all of the day-of execution. The Blooming Hill Event Planning process starts in mid-November the year before
your wedding after our wedding season from the previous year has ended (for example, if you’re getting married in
June 2025, we will reach out to begin the planning process in Mid-November 2024.)
We will have several scheduled meetings to discuss timelines, decor, menus, and floor plans.
We are also available along the way for any little things you need guidance on!
The Tasting
Blooming Hill Farm will host 1-2 tastings for each seasonal wedding menu.
Spring Menu (May-July) | Summer Menu (August & September) | Fall Menu (October)
These tasting dates will be scheduled between January-March the year of your wedding.
Menu tastings are complementary for the wedding couple.
You are welcome to invite a maximum of 2 additional guests.
There is a $100 per head charge for each of these additional guests.
At the tasting, you will also have a chance to sit down with our event
coordinators for an initial planning meeting. During this meeting we will discuss the following
along with anything else you may have questions about!
• Menu & Dietary Restrictions
• Vendors
• Rentals
• Decor
• Timeline
• Rehearsal
- Blooming Hill Farm does not offer private tastings -
Menu
At the tasting, you will have a chance to try all the options on our catering menu
along with the wines to be served at your wedding.
When do I select my menu?
All food & beverage menu decisions must be finalized 1 month before the wedding.
If you have any special requests please feel free to ask for them at the time of the tasting.
There are sample menus available on our website for each season.
Can you accommodate dietary restrictions?
We are happy to accommodate dietary restrictions for your guests whenever possible.
Please give us as much information and advanced notice as possible.
For guests who are vegetarian or vegan, we will provide a separate entree for them;
however, there may be an additional per person fee associated with this.
Is dessert included?
S’mores are included! We also offer house-made desserts for an additional fee per person.
We also have a bakery that we work with to provide wedding cakes at an additional fee. If you are interested in ordering
a wedding cake through us, let us know and we will coordinate sending you home from your menu tasting with a
sample cake tasting box.
We allow outside desserts to be brought in. We do not charge a plating fee to serve desserts from outside vendors.
Vendors
Your vendors are encouraged to reach out directly to us for any logistical questions or concerns they may have.
What time can my vendors start setting up?
Vendors are welcome to arrive early to set up and prepare for the evening.
Their arrival time should be coordinated with BHF prior to the wedding.
We will make sure that your vendors know where to set up when they arrive.
*Please note: The restaurant is not available until 2:30pm for any set up.
We recommend that vendors set up all other locations first before setting up in the restaurant.
Do you offer vendor meals?
Yes! Vendor meals are charged at a flat fee of $60 per person.
Please include vendors in your final headcount so we can include them on the final invoice!
Vendor Info: Band/DJ
Do you have audio equipment?
BHEC does not provide any audio equipment.
All audio equipment (including a microphone for the ceremony and speeches) must be brought in by your band or DJ.
We will make sure they have the necessary electrical set up.
That said, the barn and restaurant have speakers that can be utilized with an auxiliary cord.
If you would like to set up a playlist for either of these locations, we’re happy to allow you to use our system here.
(generally, this works best for cocktail hour in the barn or for dinner in the restaurant)
DJs cannot plug into these speakers with their equipment.
Do I need a stage or dancefloor?
Since the flooring installed under the tent is a flat, dry, solid surface, a stage and dance floor
are not necessary. However, some couples prefer the look of a stage and/or dancefloor.
If you would like to rent either, let us know and we can provide you with a quote
from the rental company.
If you are having your reception in the barn, you may wish to rent a dance floor to cover the gravel floor.
If you are interested in renting a dance floor for the barn, let us know and your coordinator will provide you with a
quote from the rental company.
Vendor Info: Photographer
When can we arrive for photos?
You can arrive at 2:30pm the day of the wedding for photos. You are welcome to have your wedding party, immediate
family, and/or any other special guests arrive at this time to be present for photos.
However, we strongly recommend limiting the number of guests who are on-site at this time to 20 or less.
Having too many people hanging around during pictures can start to feel overwhelming
and we want you to feel at-ease and relaxed!
If you have a large group photo that needs to be taken, let your event coordinator know
and we can discuss a good time to work that into your timeline!
Can we have our first look on the property?
You are welcome to have your first look on the property the day of the wedding!
If you have a specific spot in mind for this, let your photographer know so they can prepare for the shot.
If not, we can recommend a few on the day of.
Vendor Info: Florist
Are flowers included in your pricing?
The barn and restaurant will always be decorated throughout the wedding season for no additional charge.
All requests for bouquets, table arrangements, arbor decorations, etc, should go through a florist.
If you’re working with our in-house florist, we will create a custom package and add this to your Blooming Hill invoice.
How can I arrange Blooming Hill Farm to do my flowers?
We have an in-house florist and decorator.
You can now book our florist through your event coordinator. Please note, this is not included in your original venue
contract with Blooming Hill. This will be a separate contract.
Booking and coordination for flowers begins during your “pre-tasting phone call”
(~6-9 months before your wedding date)
Do I have to use your florist?
No, you are welcome to hire any florist you wish!
If you are using an outside vendor for florists,
please let us know if they are coming back the next day to pick anything up
or if you will be taking home any of the items.
Rentals
Do we need to rent anything?
Blooming Hill Farm provides everything you need for cocktail hour and dinner:
tables, chairs, linens, glassware, silverware, plateware, etc.
Optional rentals to consider would be a stage, dance floor, specialty lighting, specialty glassware, specialty furniture.
Keep in mind, none of these rentals are required or necessary, but can be added to achieve your desired aesthetic.
While we manage the major rentals for you, you are responsible for the cost of any outside rentals.
We will put you in contact with the rental companies directly for contracts/billing information.
Do we need to rent a tent?
BHEC has a semi-permanent reception tent that will be installed for the entirety of the wedding season (May-October).
The use of this tent is included in the venue fee.
A rain plan tent may be a necessary rental depending on your event size.
We will review the weather and decide the week of the wedding if it’s deemed necessary.
What is included in the Venue Fee?
Decorated Cocktail Hour Space
Barn & Restaurant will be decorated with sustainable and seasonal floral decor, plants, and greenery.
(valued @ ~$2,000)
Reception Tent
46’ x 105’ Sail Cloth Sperry Tent, Wooden Tent Platform, Bistro Lighting, Clear Side Walls, Fans, Tent Heaters
(typical rental cost valued @ ~$15,000)
Outdoor Ceremony
Bench Seating, Additional Chairs (available upon request) & Use of Your Choice of Arbor
Venue Infrastructure
Restrooms, Electricity, String Lights (throughout property),
Full Bar Setup for Cocktail Hour & Reception (including taps, refrigeration, sinks, etc.)
Furniture & Dining Essentials
Tables, Chairs, Glassware, Silverware, Plateware, Serving Platters and Serving Utensils
(typical rental cost valued @ ~$22/guest)
Decor
Tablecloths, Napkins, Table Runners, Candles, Printed menus, Table Numbers,
Seating Chart Display, Custom Chalkboard Signage, Wooden Crates & Baskets for Miscellaneous Use
(typical rental cost valued @ ~$14/guest)
What Decor Does BHF Provide?
Standard Decor Package:
• Tablecloths (color options available)
• Napkins (color options available)
• (2) Candles per table (votive/taper/hurricane - color options available)
• Cheesecloth Runner (color options available)
• (2) Printed Menus to be displayed on each table (style options available)
• Table Numbers (style options available)
• Guest Seating Chart (style options available)
Other Miscellaneous Decor:
• Chalkboard Signs
• Wooden Vegetable Crates
• Arbor for Ceremony
• Card Box
• Easel
• Reserved Signs
*Please inquire to see a catalogue of all available decor
All of the above listed decor is included in our pricing. You are more than welcome to use any or all decor provided by
Blooming Hill Farm. You can also feel free to bring in or rent any custom or additional decor!
Decor Setup
Who sets up for the wedding?
BHF staff will handle the set up of all decor on your wedding day.
We encourage you to drop off any additional decor items that you would like set up for the wedding the day prior
(when you come in for your ceremony rehearsal.)
This includes but is not limited to:
DIY Seating Chart, Name Cards, Custom Table Numbers,
Additional Candles, Guest Book, Photo Display, Miscellaneous Decor
We’ll touch base about 3 months before the wedding to go over a decor plan.
Who cleans up after the wedding?
BHF staff will take care of the break down and clean up after the party.
We will pack up any items that you dropped off for you to come pick the following morning.
We ask that you take all of your gifts and cards with you the night of the wedding!
We are not responsible for any items left behind or damaged.
Ceremony
Do we need a microphone for the ceremony?
We recommend weddings over 50 guests have a microphone and a speaker set up for the ceremony.
BHEC does not provide audio equipment. Most DJs/Bands are prepared to provide this equipment for you.
We have electricity out by the ceremony site for your DJ/Band to access.
Can we have pre-ceremony beverages set up?
Yes! We will set up water, iced tea, and lemonade or cider (depending on seasonal availability)
on the bed of the yellow truck during pre-ceremony.
If you would also like to offer your guests champagne at this time, please be sure to let us know so that it’s scheduled with the bar
team. There is no additional cost for this.
Is the ceremony Handicap accessible?
We will have a golf cart available to bring any guests who need a ride out to the ceremony site.
If you have guests that need proper chairs to sit on during the ceremony,
we can set up a row of chairs in front of or behind the benches.
Who officiates the wedding?
That’s entirely up to you! If you would like to have a friend or family member officiate,
this link has some helpful info on how to become a wedding officiant in NY.
If hiring an officiant, see our preferred vendors list at the end of this document for some recommendations.
Rehearsals & After Parties
Can I have a ceremony rehearsal?
Your coordinator will run you through a rehearsal of the ceremony the day before the wedding.
About one month out from the wedding, we will schedule a time for this walkthrough.
Please keep in mind that this walkthrough may have to be scheduled earlier in the day
(between 10AM-1PM) due to other events that may be scheduled that weekend.
If you have a wedding party who will be a part of the processional, we strongly encourage
having them attend the rehearsal. Having the opportunity to run through the processional
with everyone present goes a long way to ensure that things run smoothly on wedding day.
Where do you recommend for a Rehearsal Dinner?
Check out the local recommendations for rehearsal dinners, welcome drinks, and afterparties
listed on the last few pages of this document.
Can we stay past 10pm?
All of our events have to end by 10pm. This is due to a local noise ordinance and we are unable
to make any exceptions. We do not have an after-party location on site but we can make recommendations on places to
go! (See slide 32)
Finalizing the Details - 3 Months Out
Three months before the wedding, we will schedule a phone call to go over the following:
Vendor Information: By this point you will have all your vendors booked.
We will gather all relevant information for each vendor and collect their contact info
so we can send them some helpful information pertinent to day-of schedule and timeline.
Decor Package Selections: At this time, we will finalize all style and color selections for your decor package.
We will also begin discussing any plans you have for additional decor and help advise you on how all of these elements will be
worked into your wedding set up and timeline.
Floral Inspiration: If working with our in-house floral team, we will discuss your floral vision and inspiration.
All of this information will be compiled into a document that will be shared with our in-house florists and serve as a “vision board”
for them to work off of.
Favor Selections: If you wish to order any favors through the farm,
we will take note of it on this call and finalize quantities on our 1 month call.
Floor Plan: On this call we will discuss some general information regarding your floor plan, like whether or not you would like
to have a sweetheart table and whether you would like format your seating assignments as assigned tables or individually assigned
seats. After this call, we will provide you with an editable floor plan that you can start playing around with.
We strongly encourage you to hold off on filling in the details of your seating chart until you have received all of your RSVPs
to avoid making more work for yourself!
Finalizing the Details - 1 Month Out
One month before the wedding, we will schedule a phone call to go over the following:
Menu Selections: Finalize all food and beverage selections including
guest dietary restrictions, allergies & kids’ meals.
Final Headcount: Final payment is due 30 days prior to the event date.
We will need a final headcount in the following terms so we can accurately prepare the invoice:
Adults: 100% catering cost, 100% beverage package
Guests 14-21 years of age: 100% catering cost, $5 beverage fee
Children 13 & under: 50% catering cost, $5 beverage fee
Children 7 & under: no cost but we still need to fit them into the floorplan
Vendors: a flat fee of $60/vendor
Floor Plan: On this call we will confirm final table layout and make sure you are filling out your seating chart
correctly with dietary restrictions and allergies. The final seating arrangements are ultimately up to you, but we can
make suggestions to maximize the comfort of your guests, placement of family members/VIPs,
and the flow of traffic/accessibility to different areas of the reception space.
Finalize Timeline: We will review your timeline and make sure it aligns with the timelines and plans of all your
other vendors to make sure we are all on the same page. We will also confirm your arrival time as well as the arrival
time of your family, wedding party and vendors.
Sample Floor Plan
RECOMMENDED VENDORS
Photographers
Arius Photo
Sam June
www.ariusphoto.com
B Hull Photography
Belkis Hull
bhullphotography.com
Photo by Basia
Basia Ambrosiak
photobybasia.com
K+B Wedding Photography
Kateigh Jamieson
kateighandben.com
Marlon Ramos Photography
marlonramosphotography.com
Andrew Franciosa
andrewfranciosa.com
Modern Fotographic
Dave Noonan
modernfotographic.com
Joshua Brown
joshuabrownphotography.com
Jenna Salvagin
jennasalvagin.com
Keep it Captured Photography
Gina Palumbo
keepitcaptured.com
Floral Design & Artwork
FLORISTS
Flowers by Blooming Hill Farm
(contact your Blooming Hill Farm coordinator to book)
Athabold
athabold.com
Heart & Soil Flowers
heartandsoilflowers.com
Slate Florals
slatefloral.com
ARTWORK
Elizabeth Grubaugh
(Her Artwork is available to purchase through Blooming Hill. Check
out her work HERE. Contact your coordinator to purchase)
@elizabeth-grubaugh
Hudson Valley Letterpress
@foxyandwinston
Music & Entertainment
BANDS
Mama Juke
mamajukemusic.com
Atomic Funk Project
atomicfunkproject.com
The Silver Arrow Band
silverarrowband.com
The Hook Club
thehookclub.nyc
Mari Entertainment
nycswingmusic.com
ACOUSTIC
Alex Prezzano
alexprezzano.com
Skylark Music
skylarkmusicny.com
Jeff Armstrong
jeffarmstrongmusicstudio.com
Austin Charnis
charnisguitar.com
Aaron Warner (Harp)
@aaronandhisharp
DJs
A Perfect Blend Entertainment
apbentertainment.com
Top Notch DJs
Topnotchnewyork.com
Skyhook Entertainment
skyhookentertainment.events
Bed & Breakfasts, Inns, & Lodges
The Dominion House
Blooming Grove, NY
(2.3 miles away)
The Caldwell House
Salisbury Mills, NY
(5.8 miles away)
The Orange Inn
Goshen, NY
(9.4 miles away)
Stagecoach Inn
Goshen, NY
(9.1 miles)
Glenmere Mansion
Chester, NY
(12.6 miles away)
Borland House
Montgomery, NY
(13.2 miles away)
AirBnBs
Moodna Confluence
3 properties available walking distance to one another
Campbell Hall, NY
(4.2 miles away)
Campbell Hall, NY
6 bedroom farmhouse
(7.2 miles away)
Walton Lake, NY
2 side by side lake houses
(7.2 miles away)
Goshen, NY
historic Hudson Valley farmhouse
(9.2 miles away)
The Painted House
small eclectic farmhouse
Warwick, NY
(14.6 miles away)
Loft in the Woods
modern minimalist lakeview cabin
Greenwood Lake, NY
@loftinthewoods
(17.0 miles away)
Orchard Hill Estate
Harriman, NY
(6.8 miles away)
Storm King Mountain
renovated 1850s cottage
Cornwall-on-Hudson, NY
(13.6 miles away)
Larger Hotels
Sleep Inn
Blooming Grove, NY
(2.3 miles away)
Holiday Inn Chester-Monroe-Goshen
Chester, NY
(7.8 miles away)
Hampton Inn Harriman/Woodbury
Central Valley, NY
(7.9 miles away)
Fairfield Inn & Suites by Marriott
Goshen, NY
(13.5 miles away)
Microtel by Wyndham
Middletown, NY
(14.1 miles away)
Marriott Residence Inn
Middletown, NY
(15.4 miles away)
La Quinta Inn & Suites
Middletown, NY
(16.1 miles away)
Courtyard Marriott
Middletown, NY
(18.0 miles away)
Crowne Plaza
Suffern, NY
(25.7 miles away)
Sheraton Hotel
Mahwah, NJ
(24.5 miles away)
Rehearsal Dinners & Welcome Parties
Drowned Lands Brewery
Drownedlands.beer
Equilibrium Brewery
eqbrew.com
Orchard Hill Cider Mill
orchardhillcidermill.com
Craft Beer Cellar Warwick
cbc-warwick.com
Tin Barn Brewery
Tinbarn.com
Orange County Distillery at Brown Barn Farms
orangecountydistillery.com/brownbarnfarms
Newburgh Brewery
newburghbrewing.com
City Winery Hudson Valley
citywinery.com/hudsonvalley
Pharmacy Kitchen & Bar
pharmacykitchenandbar.com
Stagecoach Inn
stagecoachny.com
Oak & Reed
oakandreeddowntown.com
Blu Pointe
Blu-pointe.com
Primo Waterfront
primowaterfront.com
Glenmere Mansion
Glenmeremansion.com
Things to Do
BREWERIES, CIDERIES, WINERIES
Brotherhood Winery
Angry Orchard
Drowned Lands Brewery
Warwick Valley Winery & Distillery
Applewood Winery
Pennings Farm Cidery
ART & MUSEUMS
Storm King Art Center
Dia Beacon
HIKING
Schunnemunk Mountain
Bear Mountain
Harriman State Park
OTHER ACTIVITIES
Legoland
Falconry Excursions
Lavenwood Lavender Farm
Otterkill Golf Club
Local Transportation
TAXIS & UBER
Geo Taxi Service (845) 213-5639
Speedy Car Service (845) 783-6651
Village Taxi (845) 783-6112
Uber is available in the area for
transportation to the farm.
Please plan for at least 20-30 minute
wait times for Uber or Car services.
We do not recommend
relying on Uber or other ride sharing
services to pick up from the farm
at the end of the event.
SHUTTLE SERVICES
First Charter
school buses only
Mid City Transit
school buses only
West Point Tours
school & coach buses
Visconti Rides
luxury cars, SUVs & buses
Leros Point to Point
luxury SUVs, mini buses, buses
& limousines
Transportation from NYC
BUS FROM CITY
SHORTLINE
Shortline offers daily scheduled
trips to and from the city.
CLOSEST BUS STOPS:
Monroe, NY
Woodbury Commons
TRAIN FROM CITY
NJ TRANSIT
NJ Transit offers the closest train stations to the farm:
Harriman Station OR Salisbury Mills-Cornwall
(both are 10 minutes away)
Both of these stops are on
the Port Jervis Line out of Penn Station
with a transfer at Secaucus.
average train time: 1 hour 30 minutes.
METRO NORTH
The closest train station using Metro North
from Grand Central is Beacon.
(30 minutes away)
average train time: 1 hour 30 minutes
