EMPLOYEE FILE CHECKLIST
CHILD CARE FACILITY
Name: ______________________________________ Employment Date: ____________________
August 2021
First Section – Background Screening
Background Screening & Personnel File Requirements Form 5131
Level 2 Background Screening (CLEARINGHOUSE – “DCF Child Care Eligible”) (ensure there
is not a 90 day break in service)
Florida Child Abuse Registry Search (Separate letter from DCF if conducted after 8-2016)
Affidavit of Good Moral Character Form 1649A
Previous Employment History (minimum 5 years)
Employment Application: Has employee lived in any other state besides FL in the past 5 years?
If so, specify each state.
Other states: Sexual Offender search AND Child Abuse Registry search for each state
Child Abuse and Neglect Reporting Requirements Form 5337 (Annually)
Addendum / Supplemental Statement (May be part of application)
Volunteer Acknowledgement - Form 5217 (If applicable) *Be sure to maintain a volunteer log*
Second Section – Training
INDUSTRY START DATE – This is the first day the employee worked as child care personnel in a
facility in Florida. This is the date used to determine commencement and completion dates for required
training.
Child Care Training Transcript
• Check to verify
1) 40-clock-hour training
2) industry start date
3) staff credential
4) director credential if needed
5) VPK credentials if needed
6) 5-hours Early Literacy Training (may be a separate certificate if not on transcript)
Annual In-Service Training Record Form 5268
• Minimum of 10-hours each fiscal year (July 1- June 30). Upon successful completion of the 40-
hour introductory training requirements. Attach certificates to form.
First Aid and Infant/Child CPR cards/certificate (if applicable, CPR must be hands on)
Universal Precautions/Exposure Plan - Child Care facilities shall develop a written exposure plan
regarding universal safety precautions. All child care personnel are required to be educated on the facility’s
exposure plan regarding standard precautions. The DCF Child Care Personnel Orientation Course (5 hours)
provides general information on this topic that may be used to supplement a facility specific training offered by
the child care provider. (prior to caring for children and annually thereafter)
EMPLOYEE FILE CHECKLIST
CHILD CARE FACILITY
Name: ______________________________________ Employment Date: ____________________
August 2021
Fire Extinguisher Training (completed within first 30 days of hire)
Safe Sleep/Shaken Baby Syndrome Training (if applicable – meaning the facility offers infant care)
(just the course, not the exam to be completed within first 30 days of hire at the facility/industry)
Medication Administration - Child care personnel responsible for administering medication must complete
training on proper medication administration procedures. The DCF Child Care Personnel Orientation Course (5
hours) provides general medication administration information; however, specific medical conditions would
require more individualized training regarding administering medication for that condition.
(completed prior to
commencement)
Transportation Training – if staff participate in transportation activities. For child care personnel to satisfy this
requirement the training must be accomplished through the Department’s Transportation Safety course or the
Early Learning Florida’s Precautions in Transporting Children course
(completed prior to commencement)
Background Screening is required for ALL personnel except certain volunteers.
Training is not required for non-child care personnel, such as custodians, office staff, and
cooks, as long as they do NOT care for children at any time.
Special Employee File Documents
Drivers – maintain copies in personnel file (due prior to participating in transportation):
Physical Exam (Annually)
Valid Florida Driver License
First Aid/Infant/Child CPR Certification
Transportation Training – all staff who assist with transportation services – see above
Lifeguards -- maintain copies in personnel file (due prior to serving as a lifeguard):
Lifeguard Certification
Infant/Child CPR Certification
First Aid for Lifeguards Certification
SCHOOL READINESS PROVIDERS: Remember PRE-SERVICE training requirements!
“Preservice Training” refers to training requirements completed prior to unsupervised contact with or care of
children participating in the School Readiness Program, or within 90 days of employment at a program facility
provided the staff member is not allowed unsupervised contact with or care of children prior to completion of
pre-service training requirements.
*See School Readiness Handbook for information on this requirement*
http://www.floridaearlylearning.com/Content/Uploads/floridaearlylearning.com/files/PreserviceTraining
Requirements_061421_ADA_Final.pdf
