This technical assistance document does not replace reading, understanding, and following the rules.
All forms can be found by searching for the ODJFS number at: http://www.odjfs.state.oh.us/forms/
5
4.0 Monthly Responsibilities
Monthly Responsibilities
ADMINISTRATOR DUTIES *Administrator may wish to delegate these items to staff
Review required postings*:
• No smoking sign
• JFS 01242 “Medical, Dental and General Emergency Plan”
• JFS 01201 “Dental First Aid”
• Fire and weather alert plans
• JFS 08087 “Communicable Disease Chart”
• Daily schedule for each group
• Staff/child ratio and maximum group size chart (5010:2-12-18, Appendix A)
• Current center license
Update or repost as needed
☐ Complete
Review first aid kit supplies to ensure used items have been replaced*
☐ Complete
Mattresses, cribs, and cots are in good condition*
☐ Complete
Conduct and record fire drills
☐ Complete
Conduct and record weather drills (March through September)
☐ Complete
Review child forms for those expiring in the next 30 days:
• JFS 01234 “Child Health and Enrollment Information”
• Child medicals w/ immunization (except school-age children)
• JFS 01217 “Request for Administration of Medication for Child Care”
•
JFS 01236 “Medical/Physical Care Plan for Child Care”
☐ Complete
Review ODJFS website for updates and resources
☐ Complete
Observe staff/children for appropriate handwashing
☐ Complete
Observe staff diaper changes for appropriate procedures
☐ Complete
Review the status of employee and child care staff member training
(If using the staff file checklist, scan for upcoming expiration dates of trainings needed for
coverage and any new employees who needed to complete trainings or paperwork)
☐ Complete
☐ Not Applicable
Review employee files flagged as needing to have the JFS 01176 “Program Notification of
Background Check Review” updated in the next 12 months;
Track to make sure the request for a background check is submitted in the OPR and that the
updated JFS 01176 is received
☐ Complete
☐ Not Applicable
Review driver’s licenses for any staff transporting children
☐ Complete
☐
Assure emergency vehicle exiting procedures are conducted/recorded by all drivers
☐ Complete
☐ Not Applicable