TIMELINES
Residency and
Career Services
Timeline
(Class of 2018)
Deb Heineman
Office of Student Services
September 2016
Residency and Career Services Timeline
1
Class of 2018
September 2nd
Presentation on Electronic Residency Application Service (ERAS), Curriculum Vitae,
Medical Student Performance Evaluation (MSPE).
December 5th Deadline to review CV for AOA and ACGME Match
February 5th Photos for ERAS - after morning COMAT exam
April 14th Writing a Personal Statement (after COMAT exam)
May 5th Presentation on ERAS and the Match Process - after OMM COMAT exam
July 1st Deadline to review ERAS Applications and Personal Statement for AOA Match
July Two evening workshops on Interviewing Skills
August Two evening workshops on Interviewing Skills
September 1st Deadline to review ERAS Applications and Personal Statement for ACGME Match
September Two evening workshops on Interviewing Skills
October Two evening workshops on Interviewing Skills
Roadmap to
Residency Timeline
(Class of 2018)
Deb Heineman
Office of Student Services
September 2016
Roadmap to Residency Timeline - Class of 2018
(tentative)
1
3rd Year
(2016-2017)
Applicants will receive an ERAS Token Request Form via email from the ERAS Office
(Student Services).
June 6th
Presentation on Electronic Residency Application Service (ERAS), Curriculum Vitae,
Medical Student Performance Evaluation (MSPE).
September 2nd
Presentation on Electronic Residency Application Service (ERAS), Curriculum Vitae,
Medical Student Performance Evaluation (MSPE).
Fall
Begin working on your CV. You should have a draft so that you can provide a copy to those
who will be writing Letters of Recommendation. In addition, it should be used to assist
with answering your MSPE questionnaire.
December 5th Deadline to review CV for AOA and ACGME Match
December 5th
Students are required to submit a comprehensive questionnaire which provides
information to compose the MSPE.
Winter Break
Revisit Careers in Medicine website (http://www.aamc.org/students/cim/start.htm)
Winter Break
Review the AAMC publication, Roadmap to Residency , from application to the Match and
Beyond
(https://members.aamc.org/eweb/upload/Roadmap%20to%20Residency%202ndEd.pdf
)
Winter Break
Organize and gather information that you may need for residency programs:
Immunizations, HIPPA certification, background checks, COMLEX and/or USMLE
transcripts, letters of recommendation, etc.
February 5th Photos for ERAS (after morning COMAT exam)
April 14th Writing a Personal Statement (after COMAT exam)
Spring
Applicants begin researching residency programs. Information about most programs is
available at the FREIDA website:
http://www.ama-assn.org
Spring
Students can contact the Office of Student Services to review their MSPE - preferably April
to July as that will provide the most complete information.
May 6th Presentation on ERAS and the Match Process - after OMM COMAT exam
Roadmap to Residency Timeline - Class of 2018
(tentative)
2
May 14th (tentative)
MyERAS Website opens to students to Register and begin working on applications and
personal statements at:
http://www.aamc.org/eras.
June
Students can begin registering for the AOA Intern/Resident Registration Program
(the "Match") online at:
http://www.natmatch.com/aoairp
Early June
Urology applicants can register online at the AUA website (Urology Match) and will
receive an identification number within 2 weeks that should be given to every program
with which they interview: http://www.auanet.org
. Students should register for the AOA
or ACGME Match since the program may require a preliminary surgery position (PGY-1).
Early June
Applicants for Ophthalmology can register online at the San Francisco Matching
Service to begin working on their applicatins via the Central Application Service:
http://www.sfmatch.org/
. Students should register for the AOA or ACGME Match for
their preliminary position (PGY-1).
June
Military Match - Air Force applicants will use a proprietary form that explains how to
proceed. For details, go to: www.af.mil
4th Year
(2017-2018)
July-January
Students apply to programs independently of the Match. Programs receive applications
and interview students. Application deadlines for programs vary so please check with each
program.
July 1st
Osteopathic Medical Schools can begin uploading supporting documents to ERAS
PostOffice.
Mid July
Military Match - Army applicants use the Electronic Residency Application Service
(ERAS). For further information, go to: www.armymedicine.army.mil
Mid July
Military Match - Navy applicants use the Electronic Residency Application Service
(ERAS) for PGY 1 applications. For further information, go to:
www.navy.com/healthcareopportunities/medicalcorps/
July 15th
Osteopathic applicants may begin selecting and applying to (paying for) programs in the
AOA Match.
July 15th
NBOME and Osteopathic Medical Schools can begin transmitting supporting documents
for the AOA Match.
July 15th AOA Match Programs can begin downloading applications as of this date.
Roadmap to Residency Timeline - Class of 2018
(tentative)
3
September Letters of Recommendation should be on file in the ERAS Office (Student Services).
September Target date to have application submitted for San Francisco Match.
September
Applicants for Military Match can begin submitting materials and must be complete
before November. You will receive information from your specific military branch.
September-January Prepare for interviews and interview at participating programs (Program dependent).
September 15th
National Residency Matching Program (NRMP) (ACGME Match) application is available
beginning at 12:00 noon EST at:
http://www.nrmp.org
September 15th
ACGME Applicants may begin selecting and applying to (paying for) programs in the
ACGME Match.
September 15th
ECFMG, MBME, NBOME and Medical Schools can begin transmitting supporting
documents for the ACGME Match.
September 15th ACGME Match Programs can begin downloading applications as of this date.
September-October
Deadline for Urology applications (Urology Match). Please remember deadlines are
PROGRAM SPECIFIC.
October 1st
MSPEs will be completed, scanned and uploaded for ERAS. MSPEs are released at 12:01
am to Accredited Programs.
October 1st
Applicants for early matches (Military, SF Match, Urology) should request the release of
MSPE as soon as possible.
November 1st Recommended date by which students should register for the AOA Match.
November 1st
A list of programs participating in the Match will be available online at:
http://www.natmatch.com/aoairp
Roadmap to Residency Timeline - Class of 2018
(tentative)
4
November Military Match deadline to submit supporting materials.
November
Urology applicants can begin submitting preference lists on line to AUA Residency
matching Program (Urology Match).
November 18th
Instructions for submitting Rank Order Lists and obtaining Match results will be available
to students and programs registered to participate in the AOA Match.
November 30th
Early registration deadline for NRMP (ACGME Match). Applicants may register after
this deadline by paying an additional late registration fee of $50 when registering after
11:59PM Eastern time until registration closes.
December Military Match results are available.
December Registration deadline for Urology Match.
Early January
Deadline for Urology applicants to submit preference lists on line to AUA Residency
Matching Program (Urology Match).
January 2nd
Deadline for Ophthalmology applicants to submit their rank lists to the San Francisco
Match.
January 3th
The ROLC system will open for Match particpants to submit Rank Order Lists (ROL) for
the Match.
January 10th San Francisco Match results are available.
January 11th
Applicants begin to enter their Rank Order List for NRMP (ACGME Match) on-line as of
12:00 noon EST at: http://www.nrmp.org
Mid-late January
Urology Match
results are available. If you match with a urology program, check to see if
you must go through the formality of the NRMP match for surgery training at that same
institution. If appropriate, submit your ranking list to the NRMP with code provided.
January 18th
Final date for submission of student and program Rank Order Lists to National Matching
Services (NMS) for AOA Match. No Rank Order Lists or registrations for the
Match can be accepted after this date.
Roadmap to Residency Timeline - Class of 2018
(tentative)
5
February 5th
NMS Results (AOA Match) are released to all participants in the Match (students and
institutions), as well as to the colleges of osteopathic medicine and OPTIs.
February 5th
Programs must complete an institutional contract for each matched student, and send it
within 10 working days after received of the AOA Match results to the student for
signature. Each matched student must sign and return the contract to the program within
30 days after receiving the contract.
February 21st
Applicants must finalize and certify Rank Order List for NRMP (ACGME Match) before
9:00 PM EST.
March 12th
Applicant matched and unmatched information for NRMP (ACGME Match) will be
posted at 12:00 noon EST.
March 12th
Filled and unfilled results for NRMP (ACGME Match) individual programs are posted to
the Web at 12:00 pm EST.
March 12th
Locations of all unfilled positions for NRMP (ACGME Match) are released to applicants
and programs at 12:00 noon EST only to participants eligible for Supplemental Offer and
Acceptance Program (SOAP).
March 13th
Programs with unfilled positions in NRMP (ACGME Match) may start entering their
Supplemenal Offer and Acceptance Program (SOAP) Preference lists at 11:30 AM EST.
March 14th
Supplemental Offer and Acceptance Program (SOAP) offer rounds begin at 12:00 Noon
EST for NRMP (ACGME Match)
March 15th
NRMP (ACGME Match) Supplemental Offer and Acceptance Program (SOAP) concludes
at 5:00 PM EST.
March 16th
NRMP Results (ACGME Match) for applicants are posted on the NRMP website at 1:00
pm EST.
March 17th
Hospitals begin sending letters of appointment to ACGME Matched applicants who then
must sign and return the letters of appointment.
May Graduation!
May 31st ERAS PostOffice closes to prepare for ERAS 2018.
Late June-Early July Residents start work!
RESIDENCY
APPLICATION
&
MATCH
CHECKLIST
Residency
Application
And
Match Checklist
(Class of 2018)
Deb Heineman
Office of Student Services
September 2016
2
Residency Application and Match Checklist
(Class of 2018)
Fall of 3
rd
Year (check off as you complete)
Begin requesting Letters of Recommendation (LoRs) if you have not already done
so. Use the ERAS generated “Request Form” and the “NYITCOM Request for
LoR Coversheet” and include your Curriculum Vitae (if completed). It is
important to request LoRs immediately after a rotation, especially if you have a
good evaluation/rotation.
Update Curriculum Vitae (CV). Please schedule an appointment to review your
CV as soon as possible.
Make sure third year evaluations are arriving in a timely manner. Check with
clerkship and rotation directors about late evaluations. Follow up immediately if
you have any questions or concerns about an evaluation.
Spring of 3
rd
Year (check off as you complete)
Complete and return MSPE questionnaire.
Research residency programs (note deadlines and requirements). Keep status log
of each program.
Assess your competitiveness for specialties you are selecting
o Osteopathic GME Match Report 2011 (characteristics of the osteopathic
applicants who matched into various specialties)
o NRMPs Charting Outcomes in the Match (characteristics of the applicants
who matched into various specialties)
(http://www.nrmp.org/nrmpaamc-charting-outcomes-in-the-match/)
o NRMPs Results of the Program Directors 2012 Survey (specific specialty
data from program directors – Research Report #2)
(http://www.nrmp.org/match-data/main-residency-match-data/)
Primary Specialty choice: _______________________________
Program type: Osteopathic Allopathic
Have you met the qualifications for your specialty choice? Yes No
3
Parallel plans (in event your qualifications do not meet specialty choice). This
includes applying more generally in specialty choice or applying to second
specialty.
o Parallel #1___________________________________________
___________________________________________________
___________________________________________________
o Parallel #2___________________________________________
___________________________________________________
___________________________________________________
Make appointment to review your MSPE (April-July is best time). If your later
rotations are out-of-area, you should request an early review of your MSPE.
However, if that is not possible, Skype and Face Time review are possible and the
MSPE will be read to you.
Begin working on your Personal Statement. Please schedule an appointment by
the end of the 3
rd
year.
Beginning of 4th Year: June - September (check off as you complete)
Register for the AOA Match – registration opens in June.
Applicants for Urology can register online at the AUA website (Keep track of
deadlines separately).
Applicants for Ophthalmology can register online at the SF Match website (Keep
track of deadlines separately).
Military Applicants should visit the Military GME website for specific
information on the Army, Navy or Air Force timelines and procedures (Keep
track of deadlines separately).
Download the ERAS User Guide.
Complete the ERAS Common Application Form. Please email a copy for review
to Deb Heineman
Complete your Personal Statement by relevant deadline (s). Please schedule a
final appointment, if necessary.
Continue to follow up with those you requested write LoRs.
Finalize LoR slots in ERAS. You can add additional slots at any time.
APPLY TO RESIDENCY PROGRAMS AS EARLY AND BROADLY AS POSSIBLE
(including your back-up plans). Remember, some programs are first-come, first-
serve. All of your LoRs do not have to be in for you to apply, unless specifically
stated (i.e., allopathic emergency medicine). It is extremely important that you
apply to enough programs so that you have choices.
For AOA Match – July 15
th
FOR NRMP Match – September 15
th
Have a photograph taken for residency application (if not taken during ERAS
Photo Day).
4
Register for the NRMP Match – registration opens on September 15
th
.
Attend one of the “Interviewing Skills” workshops.
Be sure you have an “Interview Outfit” – professional business attire (you are
applying for a job).
4th Year: October – November (check off as you complete)
Begin scheduling interviews
MSPE’s released (October 1
st
).
Follow up on any outstanding Letters of Recommendation.
Keep track of your interview schedule.
Confirm registration with AOA Match – early registration deadline is November
1
st
.
Confirm registration with NRMP Match – early registration deadline is
November 30
th
.
4th Year: January - March (check off as you complete)
Submit and certify Rank Order List (ROL) for AOA Match prior to deadline.
o If you do not rank any programs in the AOA Match, you MUST withdraw
yourself from the Match prior to the ROL certification deadline.
If you have matched in the AOA Match and committed to a residency position,
withdraw yourself from the NRMP Match.
Submit and certify Rank Order List (ROL) for NRMP Match, if you are eligible
to participate, prior to the deadline.
Review SOAP (Supplemental Offer and Acceptance Program) procedures.
Match Day!
4th Year: April-May (check off as you complete)
Complete temporary state licensure application.
Finalize living arrangements for residency (if applicable).
Graduation!!
Update contact information by completing the “Residency Address Form” and
returning to ERAS Office (Student Services) by September 1
st
.
LETTERS
OF
RECOMMENDATION
(LOR)
LETTERS OF RECOMMENDATION (LOR)
LETTERS OF RECOMMENDATION (LORS) ARE AN IMPORTANT PART OF YOUR
APPLICATION
. RESIDENCY PROGRAMS ARE HOPING TO LEARN YOUR LEVEL OF
KNOWLEDGE
, CLINICAL JUDGMENT, INTERPERSONAL SKILLS AND PERSONAL
QUALITIES
. JUST AS IMPORTANT IS WHAT TYPE OF STUDENT YOU ARE AND YOUR
POTENTIAL AS A RESIDENT
.
I
N ADDITION TO CLERKSHIP GRADES AND THE INTERVIEW, YOUR LORS ARE
ONE OF THE MOST ESSENTIAL FACTORS PROGRAMS USE WHEN SELECTING
CANDIDATES
.
W
HO TO ASK
THE MOST IMPORTANT FACTOR IS TO ASK SOMEONE WHO KNOWS YOU WELL AND
CAN DESCRIBE YOUR LEVEL OF KNOWLEDGE
, CLINICAL JUDGMENT, INTERPERSONAL
SKILLS AND PERSONAL QUALITIES
.
LETTERS SHOULD BE FROM FACULTY OR ATTENDINGS WHO HAVE OBSERVED YOUR
CLINICAL WORK OR
PRECEPTORS WHO HAVE WORKED WITH YOU CLINICALLY.
A
NUMBER OF LETTERS SHOULD COME FROM THE 4
TH
YEAR, PREFERABLY FROM THE
SPECIALTY THAT YOU ARE PURSUING
. HOWEVER, IT DOES NOT NEED TO BE FROM
YOUR SPECIALTY BUT CAN BE FROM OTHER RELEVANT SPECIALTIES
.
P
EOPLE WELL KNOWN IN THE FIELD AND “WELL CONNECTED” SENIOR FACULTY ARE
THE BEST TO ASK
.
IN THE 4
TH
YEAR, YOU ARE MORE EXPERIENCED AND YOUR WORK IS LIKELY TO BE A
BETTER BASIS FOR A STRONGER LETTER
.
L
OR’S FROM THE 3
RD
YEAR ARE VALUABLE IF YOU PERFORMED WELL AND IF IT IS
FROM A RELEVANT SPECIALTY OR LATER IN THE YEAR
.
A
SK DIRECTLY AND IN PERSON. IT IS HELPFUL IF YOU CAN MEET WITH YOUR
LETTER WRITER TO DISCUSS YOUR CAREER GOALS
, STRENGTHS AND INTERESTS.
I
T IS EXTREMELY IMPORTANT WHEN REQUESTING AN LOR TO ASK YOUR LETTER
WRITER IF THEY CAN WRITE A STRONG LETTER
. IF THE POTENTIAL WRITER DELAYS
OR MAKES AN EXCUSE
, LOOK ELSEWHERE.
B
E SURE TO GIVE YOUR LETTER WRITERS ADEQUATE TIME – ABOUT 4 TO 6 WEEKS!
REMEMBER
– CHECK WITH THE PROGRAM FOR LOR REQUIREMENTS.
PROVIDE WRITER WITH
“LOR COVER SHEET” (BOTH ERAS AND NYITCOM VERSIONS)
o T
HE ERAS VERSION CONTAINS THE LETTER ID# WHICH DIRECTS THE
WRITER WHERE TO UPLOAD YOUR
LOR.
o T
HE NYITCOM VERSION HAS YOUR AOA ID# AND/OR AAMC ID#,
CORRECT SPELLING OF YOUR NAME
, AND A PLACE WHERE YOU SIGN
WHETHER YOU WAIVE
/DO NOT WAIVE YOUR RIGHT TO REVIEW THE
LETTER
.
o YOUR LETTER WRITER SHOULD INCORPORATE YOUR ID# AS WELL AS
WHETHER YOU HAVE WAIVED
/NOT WAIVED YOUR RIGHT TO REVIEW
THE
LOR.
Y
OUR CV.
Y
OUR PERSONAL STATEMENT, IF COMPLETED.
L
IST OF EXPERIENCES AND QUALITIES THAT YOU WOULD LIKE TO BE
HIGHLIGHTED
.
W
HETHER YOU WOULD LIKE THE LETTER TO BE SPECIALTY SPECIFIC OR
GENERAL
.
F
OLLOW-UP EMAIL SUMMARIZING MEETING.
T
HANK YOU NOTE AND FOLLOW UP.
R
EMEMBER - LORS SHOULD FOCUS ON DIRECT CLINICAL INTERACTIONS WITH
THE FACULTY MEMBER
.
HOW MANY LETTERS WILL I NEED?
NUMBERS WILL VARY. MOST PROGRAMS REQUIRE THREE (3), BUT CHECK
WITH PROGRAMS DIRECTLY AS THIS IS PROGRAM SPECIFIC
.
ACGME
EMERGENCY MEDICINE PROGRAMS REQUIRE EITHER ONE OR
TWO
SLOES (STANDARD LETTER OF EVALUATION) – THIS IS A FORM
DEVELOPED BY THE
COUNCIL OF EMERGENCY MEDICINE RESIDENCY
DIRECTORS.
S
OME SPECIALTIES, ESPECIALLY INTERNAL MEDICINE, REQUEST A
CHAIRMAN’S LETTER WHICH COUNTS AS ONE OF YOUR LORS. SINCE WE DO
NOT HAVE A
CHAIRMAN OF MEDICINE, THE FOLLOWING OPTIONS ARE
AVAILABLE
(IN NO PARTICULAR ORDER):
o INTERNAL MEDICINE CLERKSHIP DIRECTOR (RECOMMENDED BY
SEVERAL PROGRAMS
)
o H
OSPITAL CHAIR OF INTERNAL MEDICINE
o H
OSPITAL PROGRAM DIRECTOR OF INTERNAL MEDICINE
o H
OSPITAL VICE CHAIR OF INTERNAL MEDICINE
o C
ORE MEDICINE CLERKSHIP DIRECTOR
o C
OURSE DIRECTOR OF INTERNAL MEDICINE ROTATION
o F
ACULTY MEMBER WHO WORKED DIRECTLY WITH THE STUDENT
DURING
IM ROTATION
S
OME PSYCHIATRY PROGRAMS REQUEST MOST LORS BE FROM
PSYCHIATRISTS OR PSYCHIATRY ROTATIONS
.
M
AJORITY SHOULD COME FROM WITHIN YOUR CHOSEN SPECIALTY.
R
EQUEST EXTRA LORS. YOU CAN ASSIGN LORS TO DIFFERENT PROGRAMS,
SO YOU MAY HAVE FIVE
(5) OR MORE ON ERAS, ALTHOUGH YOU ARE
SENDING THREE OR FOUR TO EACH PROGRAM
.
A
LL LETTERS OF RECOMMENDATION SHOULD BE ADDRESSED TO “PROGRAM
DIRECTOR” AND SENT TO:
D
EAN FELICIA BRUNO
NYIT
COLLEGE OF OSTEOPATHIC MEDICINE
S
EROTA 223
N
ORTHERN BOULEVARD
O
LD WESTBURY, NY 11568
HOW ARE THE LETTERS SENT?
ERAS
L
ORS FOR 2018 ARE TO BE UPLOADED TO THE LOR PORTAL BY THE LETTER
WRITER
. YOU SHOULD HAVE ALREADY BEGUN THIS PROCESS.
H
ARD COPIES SHOULD BE MAILED OR EMAILED TO THE OFFICE AT THIS TIME.
S
AN FRANCISCO MATCH
A
PPLICANTS WILL GET THEIR LORS IN SEALED ENVELOPES FROM LETTER
WRITERS AND WILL MAIL THEM OUT WITH THEIR APPLICATIONS
.
M
ILITARY MATCH
A
IR FORCE AND NAVY USE THE MODS (MILITARY) PROGRAM.
A
RMY WILL HAVE ITS OWN DIRECTIONS FOR SENDING LORS.
PLEASE
REMEMBER – LORS CAN ONLY BE MAILED BY THE AUTHOR OF THE
LETTER
.
When you login or register at MyERAS, this is the first page you will see.
Under DOCUMENTS in the purple bar at the top, use the drop down menu and
click on Letters of Recommendation
1
Once you have clicked on Letters of Recommendation, this is the next page you
will see.
Click the box - *Add New
2
The “Add Letter of Recommendation” pop up will display
3
If you plan on using a Letter of Recommendation for all specialties that you apply
to, then complete the:
♦ LOR Author Name
♦ LoR Author Title/Department
♦ Leave the “Specialty to which this letter will be assigned” BLANK
Complete “Additional LoR Information” as is appropriate
Waive your right to view the LoR (click “yes)
Then SAVE
4
If your Letter of Recommendation is for a specific specialty, then complete the:
♦ LOR Author Name
♦ LoR Author Title/Department
♦ Specialty to which this letter will be assigned
Complete “Additional LoR Information” as is appropriate
Waive your right to view the LoR (click “yes)
Then SAVE
5
Once saved, under LoR Information, the status will be listed as “Not Confirmed
for Upload”. You have correctly saved the information.
6
If you want to create the LoR Cover Sheet for the author:
♦ Check the box
♦ Click on confirm
7
Once you click confirm, you will be asked to re-enter your MyERAS Password.
Then CONFIRM
8
Once you have confirmed for upload, the status will change to “Confirmed for
Upload – date”
Under “Actions”, Select “Print Letter Request Form”.
A “Letter Request Form” will be downloaded as a pdf file. This is the information
that you provide to the LoR Author which will enable uploading to the LoR
Portal. Please remember to also provide the NYIT-COM Cover Sheet to the
author so we have it for your residency file.
9
SELECTING
A
SPECIALTY
SELECTING A SPECIALTY
“T
HE MATCH” USES A COMPUTER ALGORITHM DESIGNED TO PRODUCE FAVORABLE
RESULTS FOR STUDENTS
; ALIGNS PREFERENCES OF APPLICANTS WITH PREFERENCES
OF RESIDENCY PROGRAMS TO FILL TRAINING POSITIONS
.
W
HAT SPECIALTY YOU SELECT, AND WHICH PROGRAMS YOU CHOOSE TO INQUIRE
ABOUT
, APPLY TO, AND RANK WILL DEPEND UPON YOUR INCLINATION TO
HONESTLY ASSESS YOURSELF AND YOUR DILIGENCE IN RESEARCHING YOUR
CHOSEN SPECIALTY AND ITS TRAINING PROGRAMS
.
Y
OU SHOULD HAVE BEGUN THIS ALREADY AS YOU PLAN FOR YOUR FOURTH YEAR.
R
EALISTICALLY ASSESS YOUR ACADEMIC PERFORMANCE BECAUSE SOME
SPECIALTIES ARE MORE COMPETITIVE THAN OTHERS AND SOME TRAINING
PROGRAMS ARE MORE SELECTIVE THAN OTHERS
. ASK THE OPINION OF OTHERS –
FACULTY IN YOUR PROSPECTIVE SPECIALTY
, CURRENT RESIDENTS, MENTOR,
FELLOW STUDENTS
…
W
HEN CONSIDERING WHICH SPECIALTY IS THE ONE FOR YOU, CONSIDER THE
FOLLOWING
:
D
OES THE SPECIALTY INTEREST YOU?
C
AN YOU DO THIS FOR A LIVING RATHER THAN JUST A COUPLE OF WEEKS OR
YEARS
?
A
RE THE HOURS WORKED BY PHYSICIANS IN THIS SPECIALTY ACCEPTABLE?
I
S THE COMPENSATION OFFERED IN THIS SPECIALTY SATISFACTORY?
IS THE LENGTH OF TRAINING IN THIS SPECIALTY ACCEPTABLE?
I
S THE INTENSITY OF RESIDENCY TRAINING FOR THIS SPECIALTY
APPROPRIATE
?
A
RE YOU AGREEABLE WITH:
o T
HE HOURS WORKED
o T
HE COMPENSATION
o T
HE LENGTH OF TRAINING
o T
HE INTENSITY
I
S THIS SPECIALTY GOING TO CHANGE SIGNIFICANTLY IN THE NEAR FUTURE?
A
RE YOU COMPETITIVE FOR THIS SPECIALTY?
T
HIS IS MOST DIFFICULT ASPECT OF SELECTING PROGRAMS.
D
EVELOP A LIST OF PROGRAMS THAT REFLECT YOUR DREAMS, HOPES AND SURE
BETS
. ALTHOUGH IT IS IMPORTANT TO EVALUATE HOW REALISTIC YOUR CHANCES
ARE OF MATCHING IN A SPECIFIC SPECIALTY AND HOW MUCH EFFORT YOU NEED TO
USE IN DEVELOPING ALTERNATIVE PLANS
, YOU SHOULD NOT BE DISCOURAGED
FROM AT LEAST APPLYING WHERE YOU WANT NO MATTER WHAT A PROGRAM
’S
REPUTATION OR WHAT THE EXPERTS SAY ABOUT YOUR COMPETITIVENESS
. EVERY
YEAR
, STUDENTS ARE ACCEPTED INTO PROGRAMS THOUGHT UNAVAILABLE.
A
LWAYS DO THIS WHILE KEEPING IN MIND THAT YOU MUST BE REALISTIC IN
YOUR OTHER CHOICES
.
THE MOST IMPORTANT FACTOR IS WHETHER OR NOT THIS SPECIALTY INTERESTS
YOU
. BE SURE THAT YOU ARE TOTALLY INTERESTED IN THIS SPECIALTY AND HAVE A
PASSION FOR IT RATHER THAN SELECTING IT BECAUSE IT PAYS WELL OR IS THE
MOST IMPRESSIVE
.
F
OCUS ON WHAT YOU HAVE MOST ENJOYED TO PRACTICE:
Y
OUR MEDICAL CAREER WILL LAST A LONG TIME AND YOU DO NOT WANT TO
BE STUCK IN A SPECIALTY THAT YOU DO NOT LIKE
.
R
EMEMBER THAT YOU CAN CHANGE SPECIALTIES EVEN THOUGH YOU HAVE
ALREADY BEGUN ONE OR COMPLETED ONE
. BUT IT IS A LONG PROCESS AND
DISTRESSING TO START AGAIN
.
A
NOTHER IMPORTANT FACTOR IS THE LIFESTYLE, HOURS AND COMPENSATION.
FOR EXAMPLE, SURGEONS HAVE LONGER WORK DAYS AND MORE CALL WHILE
OTHER SPECIALTIES
(I.E., DERMATOLOGY, OPHTHALMOLOGY) HAVE VERY LITTLE
CALL
, GOOD COMPENSATION AND FAIRLY NORMAL WORK WEEKS.
W
HAT IS MOST IMPORTANT TO YOU:
o S
URGICAL SPECIALTIES GENERALLY HAVE THE LONGEST HOURS, THE
MOST CALL
, BUT USUALLY HAVE THE HIGHEST COMPENSATION AND
MOST PRESTIGE
.
o M
ANY OF THE SPECIALTIES WITH GREAT WORK HOURS AND LITTLE
CALL OFTEN HAVE LESS COMPENSATION AND LESS PRESTIGE
.
o M
OST EMPLOYERS REQUIRE A 40 HOUR WORK WEEK DOING DIRECT
PATIENT CARE
. ANY EXTRA PAPERWORK, CHARTING, ETC. IS
CONSIDERED EXTRA WORK
.
CERTAIN SPECIALTIES ARE EXTREMELY COMPETITIVE AND HARD TO GET INTO
BECAUSE THEY OFFER A SATISFACTORY BALANCE BETWEEN COMPENSATION
(STILL
FAIRLY HIGH
), TIME SPENT EACH WEEK (GENERALLY LOW) AND CALL SCHEDULE
(NOT VERY INTENSE). EXAMPLES INCLUDE DERMATOLOGY, OPHTHALMOLOGY,
ANESTHESIOLOGY
, EMERGENCY MEDICINE, PATHOLOGY, ETC.
T
HE MORE PROCEDURES THE PHYSICIAN PERFORMS, THE MORE HE/SHE IS
PAID
.
P
HYSICIANS WHO SEE PATIENTS IN OFFICE (PEDIATRICS, INTERNAL
MEDICINE
, FAMILY MEDICINE) PRESCRIBING MEDICATION ARE NOT AS WELL
COMPENSATED AS DOCTORS WHO PERFORM PROCEDURES
(PROBE, SCOPE,
CUT
, SUTURE, ETC.).
ACADEMIC MEDICINE VS. PRIVATE PRACTICE
ACADEMIC MEDICINE:
o I
NVOLVES TEACHING MEDICAL STUDENTS AND RESIDENTS AND DOING
RESEARCH
.
o P
ERMITS YOU TO SUB-SPECIALIZE MORE IN A SPECIFIC AREA OF
INTEREST WITHIN YOUR SPECIALTY
.
o C
AN BE ALMOST OR ENTIRELY INPATIENT.
P
RIVATE PRACTICE:
o C
OMPENSATION SUBSTANTIALLY HIGHER.
o S
ETTINGS ARE MOSTLY OUTPATIENT.
U
LTIMATELY, YOU MUST DECIDE HOW MUCH TIME YOU WANT TO SPEND AT WORK
EACH WEEK VS
. SPENDING TIME WITH FAMILY OR DOING OTHER THINGS AND
BALANCE THIS WITH YOUR INTERESTS AND COMPENSATION
HELPFUL HINTS
THE MORE COMPETITIVE THE SPECIALTY, THE EARLIER YOU SHOULD SUBMIT
YOUR APPLICATION MATERIALS
.
W
HEN DETERMINING NUMBER OF PROGRAMS TO APPLY TO, CONSIDER THE
FOLLOWING
:
H
OW COMPETITIVE YOU ARE IN THE SPECIALTY YOU ARE SELECTING?
H
OW COMPETITIVE ARE THE PROGRAMS TO WHICH YOU ARE
CONSIDERING APPLYING
?
RESOURCES
AAMC CAREERS IN MEDICINE
HTTPS://WWW.AAMC.ORG/STUDENTS/MEDSTUDENTS/CIM/
CHOICES NEWSLETTER FROM THE AAMC
HTTPS://WWW.AAMC.ORG/STUDENTS/MEDSTUDENTS/CIM/CHOICESNEWSLETTER/
FREQUENTLY
ASKED
QUESTIONS
FREQUENTLY ASKED QUESTIONS (FAQS)
GENERAL
WHAT IF I HAVE ONE LETTER WRITER WRITING DIFFERENT LETTERS
FOR DIFFERENT SPECIALTIES
?
YOU NEED TO DESIGNATE THE LETTERS SO THAT YOU KNOW WHICH IS WHICH. YOU
MUST ADD THE NAME OF THE SPECIALTY AFTER THE LETTER WRITER
’S NAME WHEN
FINALIZING YOUR
LORS.
CAN I HAVE MORE THAN ONE PERSONAL STATEMENT?
YOU CAN HAVE AS MANY PERSONAL STATEMENTS AS YOU WANT. BUT, REMEMBER
ONLY ONE
PERSONAL STATEMENT CAN BE SUBMITTED TO EACH PROGRAM.
ERAS
WHAT IS THE ERAS TOKEN?
TOKENS ARE ELECTRONIC CODES THAT PERMIT YOU TO REGISTER AND ACCESS “MY
ERAS” (YOUR PERSONAL WORKSTATION ON ERAS) ONLINE. TOKENS WERE
AVAILABLE ON
JUNE 6
TH
AND ARE BE EMAILED TO YOU BY AAMC.ORG. THE
NUMBER WILL BE USED ONE TIME ONLY TO ACCESS THE
MYERAS APPLICATION, AT
WHICH TIME THE
AAMC ID# WILL BE ASSIGNED. ONCE YOU OBTAIN YOUR TOKEN
NUMBER
, YOU SHOULD GO TO THE MYERAS WEBSITE AND CLICK ON “REGISTER”.
AFTER REGISTERING, YOU WILL BE ASSIGNED AN AAMC ID#. WE RECOMMEND
THAT YOU PUT THAT NUMBER IN A SAFE PLACE AS YOU WILL NEED IT SEVERAL TIMES
DURING THE LENGTH OF THIS PROCESS
.
WHEN CAN I REGISTER ON “MY ERAS”?
THE ERAS WEBSITE OPENED ON JUNE 6
TH
FOR APPLICANTS TO REGISTER. IT IS
IMPERATIVE THAT YOU REGISTER ON
“MY ERAS” AS SOON AS POSSIBLE; IT IS
IMPORTANT TO REGISTER EARLY
. TO REGISTER, GO TO THE “MY ERAS” LOGIN
PAGE AND CLICK ON THE
“REGISTER” BUTTON TO ACCESS THE REGISTRATION PAGE.
ENTER YOUR TOKEN # CORRECTLY AND ANSWER ALL REQUIRED QUESTIONS
CAREFULLY
.
WHEN CAN I APPLY TO THE PROGRAMS?
YOU CAN APPLY TO OSTEOPATHIC PROGRAMS (AOA MATCH) STARTING JULY 15
TH
AND
ALLOPATHIC PROGRAMS (ACGME MATCH) ON SEPTEMBER 15
TH
OF YOUR
FOURTH YEAR WHICH ARE THE RESPECTIVE DATES PROGRAMS WILL START TO
DOWNLOAD YOUR INFORMATION
.
WHEN IS THE ERAS APPLICATION DEADLINE?
ERAS DOES NOT SET A DEADLINE BECAUSE THE INDIVIDUAL PROGRAMS SET THE
DEADLINES
. YOU SHOULD CONTACT THE PROGRAM DIRECTLY FOR THEIR
DEADLINES
. THE ERAS PO CLOSES ON MAY 31
ST
EVERY YEAR TO PREPARE FOR
THE NEXT
ERAS APPLICATION CYCLE.
PERSONAL STATEMENTS AND CV
WHAT DO I SAY IN MY PERSONAL STATEMENT?
IT SHOULD BE FOCUSED; ABOUT FOUR PARAGRAPHS IN LENGTH AND INTRODUCE
YOU TO THE PROGRAM
:
T
HE FIRST PARAGRAPH SHOULD INTRODUCE THE READER TO YOU.
T
HE SECOND PARAGRAPH SHOULD LET THE READER KNOW HOW YOU
SELECTED YOUR SPECIALTY
.
T
HE THIRD PARAGRAPH SHOULD EXPLAIN WHY THIS IS THE CORRECT CHOICE
FOR YOU AND SHOULD INCLUDE CO
-CURRICULAR OR RESEARCH ACTIVITIES
THAT ARE RELEVANT
.
T
HE FOURTH PARAGRAPH SHOULD DISCUSS YOUR LONG TERM GOALS OR
HOW YOU SEE YOURSELF IN THE SPECIALTY
.
SHOULD I WRITE A DIFFERENT PERSONAL STATEMENT FOR EACH
PROGRAM?
THERE IS NO NEED TO TAILOR YOUR PERSONAL STATEMENT TO EACH PROGRAM AS
IT SHOULD REFLECT YOUR CHOICE OF SPECIALTY
.
WHY DO I NEED TO WORK ON A CV SINCE I HAVE ONE IN ERAS?
YOU NEED TO GIVE A CV TO YOUR LETTER WRITER. IT IS ALSO IMPORTANT TO HAVE
AN UP
-TO-DATE PROFESSIONAL CV AT THIS POINT IN YOUR CAREER WHICH YOU
CAN BRING TO YOUR INTERVIEWS
.
LETTERS OF RECOMMENDATION
WHEN SHOULD I BEGIN ASKING FOR LETTERS OF RECOMMENDATION?
YOU SHOULD GIVE YOUR LETTER WRITERS 4-6 WEEKS TO PREPARE YOUR LETTERS.
YOU SHOULD BEGIN ASKING IN YOUR THIRD YEAR, ESPECIALLY IF YOU HAVE A GOOD
ROTATION
. IT IS OUR HOPE THAT ALL LETTERS WILL BE IN BY SEPTEMBER 1
ST
.
T
O WHICH MAILING ADDRESS SHOULD MY LETTER WRITERS SEND
MY
LOR?
PLEASE SEND YOUR LOR TO:
D
EAN FELICIA BRUNO
NYIT COLLEGE OF OSTEOPATHIC MEDICINE
S
EROTA 223
N
ORTHERN BOULEVARD
O
LD WESTBURY, NY 11568
WHAT INFORMATION DO LETTER WRITERS NEED IN ORDER TO WRITE
A
LETTER FOR RESIDENCY?
DRAFT OF YOUR CV
D
RAFT OF YOUR PERSONAL STATEMENT
ERAS
COVER LETTER (OR SF MATCH COVER LETTER)
AOA
OR AAMC ID #
SHOULD I WAIVE MY RIGHT TO SEE THE LOR?
MANY SCHOOLS RECOMMEND THAT YOU WAIVE YOUR RIGHT BECAUSE IT MAKES
YOUR LETTER CONFIDENTIAL AND IT IS THEN CONSIDERED MORE STRONGLY BY
RESIDENCY PROGRAMS
. MANY SEE THE DECISION NOT TO WAIVE AS A RED FLAG.
RESOURCES
RESOURCES - WEBSITES
FOLLOWING ARE SOME OF THE BEST SOURCES OF INFORMATION FOR THE
RESIDENCY APPLICATION PROCESS:
A
MERICAN OSTEOPATHIC ASSOCIATION NATIONAL MATCHING SERVICE IS
HTTP
://WWW.NATMATCH.COM/AOAIRP/
NRMP
WEBSITE IS HTTP://WWW.NRMP.ORG
SF
MATCH FOR OPHTHALMOLOGY IS HTTP://SFMATCH.ORG. THIS HAS A LISTING
OF INFORMATION PERTAINING TO THE “SF MATCH”.
ERAS
WEBSITE IS HTTP://WWW.AAMC.ORG/ERAS. THE ELECTRONIC RESIDENCY
APPLICATION SERVICES TRANSMITS APPLICATION THROUGH THE INTERNET.
AUA
RESIDENCY MATCHING PROGRAM IS HTTP://WWW.AUANET.ORG. THIS HAS
A LISTING OF INFORMATION PERTAINING TO THE “UROLOGY” MATCH.
T
HE MILITARY MATCH WEBSITE IS:
HTTP
://WWW.MODS.ARMY.MIL/MEDICALEDUCATION/
T
HE U.S. ARMY MATCH WEBSITE IS HTTP://WWW.GOARMY.COM.
T
HE AMERICAN ASSOCIATION OF FAMILY PHYSICIANS WEBSITE IS
HTTP
://WWW.AAFP.ORG. THEY PUBLISH A YEARLY GUIDEBOOK THAT ASSISTS YOU
THROUGH THE RESIDENCY APPLICATION PROCESS.
CONTACTS
CONTACTS
Deb Heineman
Serota 211
516.686.3729
dheinema@nyit.edu
Dean Felicia Bruno
Serota 223
516.686.1329
fbruno@nyit.edu
For ERAS: medicineeras@nyit.edu
ADDITIONAL CONTACTS
CV,
PS, INTERVIEWING SKILLS
Julianna Viviani
Serota 236
516.686.3868
MSPE
Danielle Abbatiello
Serota 220
516.686.1431
Dabbat02@nyit.edu
Marie Aldridge
Serota 221
516.686.3983
APPENDIX:
FORMS
ERAS2018
RequestforLetterofRecommendation(LoR)CoverSheet
Pleaseattachthiscoversheettothefrontofyourletterofrecommendationwithapaperclip
Date
LoRAuthor
ApplicantName
AAMCIDAOAID
Thankyouforagreeingtowritealetterofrecommendationinsupportofmyresidencyapplication.
ThiscoversheetexplainsthespecialproceduresneededtopreparealetterforERAS–the
ElectronicResidencyApplicationService.
Instructionsforletterwriter:SendtheoriginalletterofrecommendationtomyERASdesignated
dean’sofficefortransmissiontoERASusingthefollowinginformation:
1. Addresstheletterto“DearProgramDirector”;individualizedsalutationsarenotnecessary.
(IwouldbehappytoprovideyoualistofprogramstowhichIamapplying.)
2. IncludeinyourletterwhetherornotIhavewaivedmyrighttoseethisrecommendationas
indicatedbelow.
3. IncludemynameandAAMCIDorAOAID,aslistedabove,inthesubjectlineorbodyofthe
letter.
4. Printyourlettersothatitmaybescannedandaddedtomyfiles.
5. Attachthissheettoyourletterbeforesendingit,tohelpmyERASdesignateddean’soffice
identifyyourletterwithmyfile.
6. DeliverthelettertomyERASdesignateddeans’officeattheaddressbelow.
Thankyouforsupportingmyresidencyapplication.
Iwaive Idonotwaive myrighttoseethisletter.
If“waive”isselected,IwaivemyrighttoseethisletterundertheFamilyEducationalRightsand
PrivacyAct(FERPA).Iacknowledgethatthisletterisforthespecificpurposeofsupportingmy
application.
ApplicantSignature
ERASDesignatedDean’sOfficeMailingAddress
NameDepartment
School
Address1Address2
CityStateZip
Dean Felicia Bruno Student Services
N
YIT Colle
g
e of Osteo
p
athic Medicine
Serota 223
N
orthern Boulevar
d
Old Westbury
N
Y 11568
I am requesting an electronic token for the ERAS 2018 Registration.
Name: Click here to enter text.
Email Address: Click here to enter text.
Street Address: Click here to enter text.
City: Click here to enter text. State: Click here to enter text. ZIP: Click here to enter text.
Home Phone: Click here to enter text.
Cell Phone: Click here to enter text.
Date of Birth: Click here to enter text.
NYIT-COM ID#: Click here to enter text.
Graduation Date: Click here to enter text.
Type or print clearly all requested information
The NYIT e-mail address you list above will be the official address used by the Office of Student
Services and ERAS to contact you regarding any ERAS matters.
Please feel free to verify at any time that the Office of Student Services has received your Token
Application.
Return this form to:
Deb Heineman, M.A.
Alumni Affairs and Student Services/ERAS
NYIT College of Osteopathic Medicine
Serota 211
Northern Boulevard
Old Westbury, NY 11568
dheinema@nyit.edu
By email or by fax (516.686.3835)
Electronic Residency Application Service (ERAS)
Token Request
(Osteopathic and Allopathic Residencies)
